HomeMy WebLinkAbout01/16/2018 Item 015 MOHAVE COUNTY REQUEST FOR BOARD ACTION FORM FORMAL ACTION: ❑ FROM: Rebecca "Becky"O'Brien, CPM, CPPB, Procurement Director CONSENT CONTACT/EXT:4194 RESOLUTION ❑ DATE: December 29, 2017 OTHER ❑ BOS MEETING DATE:January 16, 2018 INFORMATION ONLY ❑ SUMMARIZE THE ISSUE &DESIRED ACTION CLEARLY/ATTACH BACKUP MATERIAL: Request for Proposals No. 15-P-12, Probation Department Sex Offender Treatment Services, was issued on October 7, 2015, in accordance with the State Law and the Mohave County Procurement Code on behalf of the Probation Department. The designated Evaluation Committee for this solicitation recommended contract award to D & M Therapy (Cedar City, UT) which was approved by the Board of Supervisors via BOS Action Item #17 on December 7, 2015. The first Contract renewal amendment was approved by the Board of Supervisors via BOS Action Item #12 on December 5, 2016. At this time, the parties wish to exercise the second of three (3) available one-year contract renewal options to take effect January 1, 2018 through December 31, 2018. RECOMMENDED MOTION: Approve the second of three (3) available one-year renewal options for Contract-15-P-12 Sex Offender Treatment Services to D&M Therapy (Cedar City, UT) on behalf of the Mohave County Probation Department. Effective date of contract renewal shall be January 1, 2018 through December 31, 2018. ATTACHMENTS: Executive Summary Contract Amendment Two(2 copies) Reviewed and Approved By: Li County Attorney Human Resources Finance County Administrat Board Action Taken: Approved as Requested No Action Taken ❑ Disapproved ❑ Continued to Approved with the following changes: Acknowledged receipt and referred to: Filing Information and Retrieval Filed Bid Filed Agreement vd`� BOS Resolution Filed Yearly Correspondence Filed Petition Filed Dedication Filed Land Sold Filed Land Acquired Filed Franchise ID Resolution Filed Improvement District Filed Other CS Recno Date Routed: I - )1— I Y _Re4w v (�G t S�c,�n e_d -ern e n d M Cv-.-t-. Additional Information: J J XC: I� EATO-1-01• Contracts Division Central Services Division 700 West Beale Street, 1St Floor East, Kingman, Arizona 86401-5711 PO Box 7000, Kingman, AZ 86402-7000 Phone: (928) 753-0752 Fax: (928) 753-0787 Website: www.mohavecounty.us EXECUTIVE SUMMARY DATE: January 3, 2018 TO: Procurement File FROM: Rebecca "Becky" O'Brien, CPM, CPPB, Procurement Director SUBJECT: RFP No. 15-P-12 — PROBATION DEPARTMENT SEX OFFENDER TREATMENT SERVICES EXECUTIVE SUMMARY — SECOND CONTRACT EXTENSION BACKGROUND The Solicitation was originally issued to select a Contractor for the provision of sex offender treatment services for -designated convicted sex offenders under the direct supervision of the County's Probation Department in each of its services areas. Service areas covered include: ■ Kingman — and service points stemming from this location including: Butler unincorporated area, Chloride, Cedar Hills area, David Dam, Desert Hills, Dolan Springs, Golden Valley, Hackberry, Hualapai Valley, Kaibab, Meadview, Peach Springs, Valentine, Yucca, Wikiuep; ■ Bullhead City —and service points stemming from this location including: Ft. Mohave, Mohave Valley, Golden Shores, Oatman, Riviera, and Santa Claus; ■ Lake Havasu City — and service points stemming from this location including: Topock, Truxton, Willow Beach, and Willow Valley; ■ Arizona Strip Area — and service points stemming from this location including: Beaver Dam, Centennial, Colorado City, Fredonia, Littlefield, Marble Canyon, Moccasin, and Scenic. EXTENTION AMENDMENT ONE (1): Extension Amendment One (1) for the period of January 1, 2017 through December 31, 2017 was approved by the BOS and signed on December 5, 2017. EXTENTION AMENDMENT TWO (2): Extension Amendment Two (2) was e-mailed to the Contractor on November 30, 2017 for signature. Due to the holidays the signed amendment was not received back until January 3, 2018. The intent to extend the current contract is clear. RECOMMENDATION Approve the second of three (3) available one-year renewal options for Contract 15-P-12 Sex Offender Treatment Services to D&M Therapy (Cedar City, UT) on behalf of the Mohave County Probation Department. Effective date of contract shall be January 1, 2018 through December 31, 2018. CON RRENCE: R becca "Becky" O'Brien, CPM, CPPB Date Procurement Director APV E�COV h 4 y Q A J s niter nrvrVl " County of Mohave dd�0 , • 186/1 • PROCUREMENT DEPARTMENT RFP 15-P-12 MOHAVE COUNTY PROBATION DEPARTMENT — =- SEX OFFENDER TREATMENT SERVICES CONTRACT AMENDMENT NO. TWO DATE ISSUED: November 30, 2017 The referenced document has been modified as per the attached Contract Amendment Number TWO (2). This Contract Amendment is hereby made part of the referenced Request for Proposals 15-P-12 Contract as though fully set forth therein. Please sign this Contract Amendment where designated and return an executed copy to the procurement officer referenced herein. Any questions regarding this contract amendment should be addressed to Terri H. Williams, CPPB, at (928) 753-0752, Option . 1, or terri.williams(aDmohavecounty.us. Mohave County Procurement Department P.p, Box 7000 1700 Nest Beale Street, First Floor East Kingman, AZ 80.101 r Telephone: (928) 753-0752 I Fax: (928) 753-0787 MOHAVE COUNTY PROCUREMENT DEPARTMENT REQUEST FOR PROPOSALS(RFP)15-P-12 700 WEST BEALE STREET I P.O. BOX 7000 CONTRACT AMENDMENT NO.:TWO(2) KINGMAN',AZ 86401 PAGE 2 Of 2 ISSUE DATE: NOVEMBER 15,2016 PROCUREMENT OFFICER: TERRI H.WILLIAMS,CPPB TELEPHONE: (928)753-0752 EMAIL:Ter•i.Williams(&mohavecountv.us THIS REQUEST FOR PROPOSALS (RFP) IS HEREBY AMENDED AS FOLLOWS: CONTRACT#15-P-12 SEX OFFENDER TREATMENT SERVICES ■ In accordance with SPECIAL TERMS AND CONDITIONS, Number 3, CONTRACT TYPE, TERM AND RENEWAL, Item B. Contract Term and Renewal, on page 14 of RFP 15-P-12, the parties have agreed to extend the contract for one (1) year to take effect January 1, 2018 through December 31, 2018. ALL OT&P01ONTHE CONTRACTSHALL REMAIN IN THEIR ENTIRETY. CONTRACT R H BY S RECEIPT AND UNDE ANDI G OF THE ABOVE AMENDMENT. D&M Therapy VDate Gry Watsonj C airman Date M have Cou ty oard of Supervisors_ Printed Name TA Mohave County Contract Representatives: D&M Therapy Contract Representative: Lance Bowen,Assistant Chief Probation Officer Delynn Lamb, Owner Email:-LBowen(aDcourts.az.Qov Email: delynniamb(Dhotmail.com Susan Davidson, Deputy Probation Officer Senior D&M Therapy. Email: SDavidson(cDcourts.az.-g 3729 S. Comstock Road Mohave County Probation Department Cedar City, UT 84720 809 Beale St. I P.O. Box 7000 Telephone: (435)590-1923 Kingman, AZ 86401 Telephone: (928)753-0741 Terri H.Williams, CPPB Procurement Officer 700 West Beale Street I P.O. Box.7000 Kingman, AZ 86401 Telephone: (928)753-0752 Extension 1 Tem.williamsamohavecounty.us