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HomeMy WebLinkAbout03/18/2019 Item 020MOHAVE COUNTY REQUEST FOR BOARD ACTION FORM Approved By: %I Finance jh FORMAL ACTION: El u FROM: Rebecca "Becky" O'Brien, CPM, CPPB f\ , ` CONSENT CONTACT/EXT: 4183 RESOLUTION ❑ DATE: March 4, 2019 OTHER ❑ BOS MEETING DATE: March 18, 2019 INFORMATION ONLY ❑ SUMMARIZE THE ISSUE & DESIRED ACTION CLEARLY/ATTACH BACKUP MATERIAL: On February 3, 2014, (Item #35) The Board of Supervisors approved Lease Agreement No. 14 -SF -02 Mohave County Community Library office space known as Suites 102, 103, 116, and 117, located at 5744 Highway 95, Fort Mohave, AZ, with Mohave State Bank, Lake Havasu City, Arizona, for a four (4) year lease term beginning April 1, 2014 and ending March 31, 2018, with the sole option of the County to renew thereafter in one-year increments. According to the Lease Agreement Terms and Conditions, Item 20 Assignment or Subleasing, Mohave State Bank provided written notification, dated April 28, 2015, that the Lease was assigned to SDE -Havasu, LLC, Lake Havasu City, Arizona effective April 15, 2015. On December 18, 2017 (Item #37) the Board of Supervisors approved the extension of Lease Agreement No. 14-F-02 for an additional one-year period through March 30, 2019. The Board also provided staff direction to investigate options for the potential relocation of the Mohave County Community Library in Mohave Valley. Staff recommends approval to exercise the option to renew the existing lease Agreement No. 14 -SF -02 on a month to month basis beginning April 1, 2019. The month to month extension will allow staff the opportunity to develop a new lease for a smaller area in the same building and submit to the Board for consideration. Either party may terminate this Lease Agreement without cause by written notice to the other party at least (30) days before the next lease payment is due. There is no change to the lease payment. RECOMMENDED MOTION: Sitting as Board of Directors for the Mohave County Library District: Approve Amendment No. Three to Lease Agreement No. 14 -SF -02, Mohave County Community Library located at 5744 Highway 95, Fort Mohave, Arizona, to exercise the option to renew the existing Lease Agreement No. 14 -SF -02 on a month to basis beginning April 1, 2019. The lease payment remains the same. ATTACHMENTS: Subject Amendment No. Three to Lease Agreement No. 14 -SF -02 (3 copies each) Executive Summary Reviewed and �/ Approved By: %I Finance d 142L County Attorney Human Resources 0 County ManagerJM Approved as Requested Q Continued to Acknowledged receipt and referred to: Filed Bid BOS Resolution Filed Petition Filed Land Sold Filed Franchise Filed Improvement District Board Action Taken: No Action Taken Q Disapproved Q = Approved with the following changes: Filing Information and Retrieval 91�U Filed Agreement Filed Yearly Correspondence Filed Dedication Filed Land Acquired ID Resolution Filed Other Date Routed: Inf ���� V _ L . ,� � A •_ - �me Additional Infor alio �[•{/) (a►� �j' �.�.(/�.• XC: O CS Recno County of ;r LEASE AGREEMENT 14 -SF -02 MOHAVE VALLEY COMMUNITY LIBRARY LEASE AMENDMENT NO. THREE (3) DATE ISSUED: FEBRUARY 28, 2019 The referenced document has been modified as per 'the attached Amendment No. THREE (3). This Amendment is hereby made part of the referenced Agreement as though fully set forth therein. Mohave County Procurement Department P.O. Box 7000 Kingman, Arizona 85402-7000 (928) 753-0752 Fax: (928) 753-0787 MOHAVE COUNTY PROCUREMENT DEPARTMENT 14 -SF -02 LEASE AGREEMENT 700 WEST SEALE STREET, FIRST FLOOR EAST AMENDMENT NO. THREE (3) KINGMAN, AR17ONA 80402-7000 PAGE 2 Oft ISSUE DATE: February 28„ 2019 PROCUREMENT SUPERVISOR. TONY BURGrTT, CPPB THIS CONTRACT IS AMENDED AS FOLLOWS: MODIFICATION TO LEASE AGREEMENT 14 -SF -02 • Paragraph 3. TERM of the Lease Agreement shall be amended to read: "The term of this Lease Agreement shall be month to month, beginning April 1, 2019. Either party may terminate this Lease Agreement without cause by written notice given to the other party at least thirty (30) days before the next rent payment is due." Paragraph 4. RENT of the Lease Agreement shall be amended to read: "LESSEE agrees to pay LESSOR(S) the sum of Two Thousand Eight Hundred Fifty One Dollars and Twenty Cents (52,851.20) monthly lease payment ($0.60 per square foot), plus CAM charges at $76.86 per unit ($307.44 total) for a total monthly lease payment of Three Thousand One Hundred Fifty Eight Dollars and Sixty Four Cents ($3,158.64) beginning April 1, 2019 until termination of this Lease Agreement or the parties agree, in writing, to modify the rent amount-" ■ All other provisions of the Lease Agreement shall remain in their entirety. LESSOR(S) HEREBY ACKNOWLEDGES RECEIPT AND UNDERSTANDING OF THE ABOVE AMENDMENT. LESSOR(S): S VASO, LLC Date LESSEE: __.�.,, __ Z/1 sitq Hildy Angius, hain2n Date Mohave County Board of Supervisors and Not Personally County of Mohave PROCUREMENT DEPARTMENT LEASE AGREEMENT 14 -SF -02 MOHAVE VALLEY COMMUNITY LIBRARY LEASE AMENDMENT NO. THREE (3) DATE ISSUED: FEBRUARY 28,2019 The referenced document has been modified as per the attached Amendment No. THREE (3). This Amendment is hereby made part of the referenced Agreement as though fully set forth therein. Mohave County Procurement Department P.Q. Box 7000 Kingman, Arizona 86402-7000 (928) 753-0752 Fax: (928) 753-0787 MOHAVE COUNTY PROCUREMENT DEPARTMENT 14 -SF -02 LEASE AGREEMENT 704 WEST BEAL.E STREET, FIRST FLOOR EAST AMENDMENT NO. THREE (3) KINGMAN, AR17.ONA 86402-7000 PAGE 2 Of 2 ISSUE DATE: February 28„ 2419 PROCUREMENT SUPERVISOR: TONY BURGETT, CPPB THIS CONTRACT IS AMENDED AS FOLLOWS: MODIFICATION TO LEASE AGREEMENT 14 -SF -02 • Paragraph 3. TERM of the Lease Agreement shall be amended to read: "The term of this Lease Agreement shall be month to month, beginning April 1, 2019. Either party may terminate this Lease Agreement without cause by written notice given to the other party at least thirty (30) days before the next rent payment is due." • Paragraph 4. RENT of the Lease Agreement shall be amended to read: "LESSEE agrees to pay LESSOR(S) the sum of Two Thousand Eight Hundred Fifty One Dollars and Twenty Cents ($2,851.20) monthly lease payment ($0.60 per square foot), plus CAM charges at $76.86 per unit ($307.44 total) for a total monthly lease payment of Three Thousand One Hundred Fifty Eight Dollars and Sixty Four Cents ($3,158.64) beginning April 1, 2019 until termination of this Lease Agreement or the parties agree, in writing, to modify the rent amount." ■ All other provisions of the Lease Agreement shall remain in their entirety. LESSOR(S) HEREBY ACKNOWLEDGES RECEIPT AND UNDERSTANDING OF THE ABOVE AMENDMENT. LESSOR(S): LESSEE: �� 31�elc�i S - VASU, LLC Date Hildy Angius, I rman Date Mohave County Board of Supervisors and Not Personally County of Mohave PROCUREMENT DEPARTMENT LEASE AGREEMENT 14 -SF -02 MOHAVE VALLEY COMMUNITY LIBRARY LEASE AMENDMENT NO. THREE (3) DATE ISSUED: IF EBRUARY 28, 2019 The referenced document has been modified as per the attached Amendment No. THREE (3). This Amendment is hereby made part of the referenced Agreement as though fully set forth therein. Mohave County Procurement Department P.O. Box 7000 Kingman, Arizona 88402-7000 (928) 753-0752 Fax: (928) 753-0787 MOHAVE COUNTY PROCUREMENT DEPARTMENT 14 -SF -02 LEASE AGREEMENT 704 WEST REALE STREET, FIRST FLOOR EAST AMENDMF..NT NO. THREE (3) KINGMAN, ART70NA 86402-7000 PAGE 2 Of 2 ISSUE DATE: February 28„ 2019 PROCUREMENT SUPERVISOR: TONY BURGETT, CPPB THIS CONTRACT IS AMENDED AS FOLLOWS: MODIFICATION TO LEASE AGREEMENT 14 -SF -02 • Paragraph 3. TERM of the Lease Agreement shall be amended to read: "The term of this Lease Agreement shall be month to month, beginning April 1, 2019. Either party may terminate this Lease Agreement without cause by written notice given to the other party at least thirty (30) days before the next rent payment is due." Paragraph 4. RENT of the Lease Agreement shall be amended to read: "LESSEE agrees to pay LESSOR(S) the sum of Two Thousand Eight Hundred Fifty One Dollars and Twenty Cents ($2,851.20) monthly lease payment ($0.60 per square foot), plus CAM charges at $76.86 per unit ($307.44 total) for a total monthly lease payment of Three Thousand One Hundred Fifty Eight Dollars and Sixty Four Cents ($3,158.64) beginning April 1, 2019 until termination of this Lease Agreement or the parties agree, in writing, to modify the rent amount." ■ All other provisions of the Lease Agreement shall remain in their entirety. LESSOR(S) HEREBY ACKNOWLEDGES RECEIPT AND UNDERSTANDING OF THE ABOVE AMENDMENT. LESSOR(S): LESSEE: S - VASU, LLC Date ildy Angius, dairman Date Mohave County Board of Supervisors and Not Personally k 0 i 'N MOHAVE COUNTY DEPARTMENT OF PROCUREMENT 0 oTAT oE�s a2 Contracts Division Central Services Division 1864 700 W. Beale Street, I` Floor East, P.O. Box 7000, Kingman, Arizona 86402-7000 Phone: (928) 753-0752 Fax: (928) 753-0787 Website: www.mohavecounty.us DATE: March 6, 2019 TO: Rebecca O'Brien, CPM, CPPB, Procurement Director FROM: Allen "Tony" Burgett, CPPB, Procurement Supervisor SUBJECT: Mohave Valley Community Library - Executive Summary Mohave County Library District's Mohave Valley Community Library (Library) is currently located in leased space at 5744 South Highway 95, Mohave Valley, AZ 86446-5661. The existing Mohave Valley Community Library lease agreement No. 14 -SF -02 was negotiated and approved by the Board of Supervisors in 2014 for 4752 square feet (Units 102, 103, 116, and 117). The current monthly lease amount is $2,851.20 ($0.60 per square foot), plus CAM charges at $76.86 per unit ($307.44 total) for a total monthly lease payment of $3,158.64. The current lease term expires on March 31, 2019, with an annual option to renew for successive one-year periods, unless a 90 -day notice is provided to the landlord should the Library District not renew. On December 18, 2017 (Item #37) the Board of Supervisors approved the extension of Lease Agreement No. 14-F- 02 for an additional one-year period through March 30, 2019. The Board also provided staff direction to investigate options for the potential relocation of the Mohave County Community Library in Mohave Valley. The Mohave County Library Director has identified an opportunity to downsize the Mohave Valley Community Library while remaining in the same location. The Lessor would bear all costs associated with improvement required to move the Library to a new set of suites that would represent a smaller footprint and square footage. The move would be accomplished with minimal to no disruption to the Library operations. Based on this information staff recommends the extension of the current lease on a month to month basis to allow for the negotiation of a new lease for the smaller units. The new lease will be brought back to the Board for approval and signature and if approved the tenant improvements will be completed for the move to take place. This will result in a savings to County on the monthly lease payments while continuing to provide an important community service. The proposed set of suites will also provide the opportunity to right size the required library operations. The primary location will remain the same creating no confusion to the community with regard to location. On behalf of the Mohave County Library District, staff recommends approval to exercise the option to renew the existing lease agreement No. 14 -SF -02 for the Mohave Valley Community Library on a month to month basis, and bring back to the Board a new lease for a smaller library space for the ongoing library operations in Mohave Valley. CONCURRENCE: ebecca O'Brien, CPM, CPPB Date Procurement Director Attachments: Amendment No. 3 to Lease agreement 14 -SF -02