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HomeMy WebLinkAbout06/03/2019 Item 031MOHAVE COUNTY REQUEST FOR BOARD ACTION FORM
FORMAL ACTION: ❑
FROM: Kip Anderson, Superior Court Administrator CONSENT
CONTACT/EXT: 4150 RESOLUTION ❑
DATE: May 23, 2019 OTHER ❑
BOS MEETING DATE: June 3, 2019 INFORMATION ONLY ❑
SUMMARIZE THE ISSUE & DESIRED ACTION CLEARLY/ATTACH BACKUP MATERIAL:
During the May 20, 2019 Board meeting approval was given for the Superior Court to fill a part-time
Commissioner/Judge Pro Tem position and support staff as requested in the FY 2019-2020 tentative
budget effective July 6, 2019. Given the continued increase in filings/workload and the need to
expand this position - as discussed and presented during the Board's budget workshop on May 17,
2019 - the Court now asks the Board to approve the hiring of a Full-time Commissioner/Judge Pro
Tem and necessary support staff effective July 6, 2019 or as soon as possible after this date. See
attached revised new initiative that is now included in the FY 2019-2020 tentative budget.
RECOMMENDED MOTION:
Approve the hiring of a Court commissioner, judicial assistant and courtroom clerk as requested in the
FY 2019-2020 tentative budget effective July 6, 2019. Approve the creation of new position numbers
for each of these classifications.
Reviewed and Approved By: 210 r'
County Attorney Human Resources 21 Finance rivCounty Administrator
Approved as Requested
Continued to
0
Board Action Taken:
No Action Taken 0 Disapproved
= Approved with the following changes:
Acknowledged receipt and referred to:
Filing Information and Retrieval
Filed Bid
Filed Agreement
BOS Resolution
Filed Yearly Correspondence
Filed Petition
Filed Dedication
Filed Land Sold
Filed Land Acquired
Filed Franchise
ID Resolution
Filed Improvement District
Filed Other
Date Routed:LPIA-1 111
Additional Information:
XC:
31
MOHAVE COUNTY
FY2019-2020
NEW INITIATIVES REQUEST
ITEM NUMBER 3 OF 3
(Lowest number = highest priority)
ORG NAME & NUMBER Superior Court General Fund 100-1-2901 DATE:
TITLE OF NEW INITIATIVE REQUEST NEW 1.0 FTE Commissioner/Judge Pro Tem, Judicial Assistant & Courtroom Clerk
05/20/19
DESCRIPTION / JUSTIFICATION:
Click inside box and begin typing. If you do not have enough room in the box, please reduce the font size by clicking in the box below and then above on the font size box in the toolbar.
During the past four years criminal case filings have continued to increase from 1837 filings in 2015 to 2355 filings in 2018. For 2019 it is estimated that filings will exceed
2450 for the year. The addition of a second grand jury this past year has contributed and will continue to increase the criminal casework as well. Currently the court has
3 full-time judges who handle all the criminal matters and their workload has reached the point where we need to add another judicial officer to ensure all matters are
handled in a timely and effective manner. A weighted caseload review of the current assignments of the criminal judges indicates the three criminal judges are completing
the equivalent work of more than five judges -it is necessary to add another judicial position to handle the increased work. It is noted that the judges handling the other
case assignments are also working above a full caseload. In last year's budget the court was able to add the services of a Judge Pro Tem to assist with some criminal
arraignments and to address the large juvenile dependency casework and the increase in civil matters and the results of this effort have proven very helpful. However,
further assistance is needed to effectively balance the ongoing increase in the criminal work — this new position is targeted specifically to ensure the criminal casework is
handled in a timely and effective manner.
POSITION IMPACT: If a new position or classification, PCQ _ has _ has not been sent to HR.
RATE CLASSIFICATION TITLE FTE SALARY BENEFITS
57.46 Court Commissioner/Pro Tem 1.00 119,517 90,518
17.68 Judicial Assistant 1.00 36,774 16,916
15.28 Courtroom Clerk 1.00 31,782 14,620
REVENUE SECTION (Please use negative sign ' -" for revenue)
OBJECT DESCRIPTION AMOUNT
TOTAL REVENUE $
EXPENDITURE SECTION:
OBJECT DESCRIPTION AMOUNT
40110 Salaries 188,073.60
ERE 122,054
TOTAL EXPENDITURES $ 310,128
FINANCIAL IMPACT:
INCREASE / (DECREASE) IN APPROPRIATIONS:
REVENUE: $ - EXPENDITURE: $ 310,128 NET: $ 310,128
MOHAVE COUNTY REQUEST FOR BOARD ACTION CORM
FROM: Kip Anderson, Superior Court Administrator
FORMAL ACTION:
CONSENT
❑
CONTACT/EXT: 4150
RESOLUTION
❑
DATE: May 6, 2019
OTHER
❑
BOS MEETING DATE: May 20, 2019
INFORMATION ONLY
❑
SUMMARIZE THE ISSUE & DESIRED ACTION CLEARLY/ATTACH BACKUP MATERIAL:
The Superior Court requests approval to fill the positions of part-time Commissioner/Judge Pro Tem,
part-time Judicial Assistant and Courtroom Clerk as requested in the FY 2019-2020 tentative budget
effective July 6, 2019. These positions are necessary to address an increase in workload and will
allow the court to complete a re -assignment of existing and future cases amongst the current judges
which ultimately will help improve service to the members of our community and those who have
matters pending before the Superior Court. Please note that the Court has salary savings of
approximately $40,000 in the most recent fiscal year that would more than cover the expenses
necessary to start these employees on the date requested (approximately one month before the
adoption of the final budget on August 5, 2019). Also, these positions were calculated and budgeted
using 2,080 hours (full year) for FY2018-19. See attached new initiative information as contained in
the FY2018-2019 budget package supporting the need for these positions.
RECOMMENDED MOTION:
Approve the hiring of a Court commissioner, judicial assistant and courtroom clerk as requested in the
FY 2019-2020 tentative budget effective July 6, 2019. Approve the creation of new position numbers
for each of these classifications.
Reviewed and Approved By: , *\ ,
County Attorney Human Resources '-=� Finance �v County Administrator
Approved as Requested
Continued to
Acknowledged receipt and referred to
Filed Bid
BOS Resolution
Filed Petition
Board Action Taken:
No Action Taken = Disapproved a
= Approved with the following changes:
Filing Information and Retrieval
Filed Agreement
Filed Yearly Correspondence
Filed Dedication
Filed Land Sold Filed Land Acquired
Filed Franchise ID Resolution
Filed Improvement District Filed Other
Date Routed. c i ems,
Additional lnfoAtion:
Xc
MOHAVE COUNTY
FY2019-2020
NEW INITIATIVES REQUEST
ITEM NUMBER 3 OF 3
(Lowest number. hlghest priority)
CRGNAME BNUMBER Superior Court General Fund 100-1-2901 DATE:
TITLE OF NEW INITIATIVE REQUEST NEW .40 FTE Commissioner/Judge Pro Tem
04101/19
DESCRIPTION I JUSTIFICATION:
Click Inside box and begin typing. If you do not have enough room in the box, please reduce the font size by clicking in the box below and then above on the font size box in the toolbar.
During the past four years criminal case filings have continued to Increase from 1837 filings In 2015 to 2355 filings in 2018. For 2019 it is estimated that filings will exceed
2400 for the year. Currently the court has 3 full-time judges who handle all the criminal matters and It Is necessary to provide relieve to these judges In order to ensure all
matters are handled in a timely and effective manner. A weighted caseload review of the current assignments of the criminal judges indicates the three criminal judges are
completing the equivalent work of more than five judges. The judges handling the other case assignments are also working above a full caseload. Last year a full-time
commissioner/judge Pro -Tem was added and this was critical in providing necessary relieve for the criminal matters as well as assistance for the juvenile dependency and
civil cases that have also seen a significant increase in the past years. However, further assistance Is needed to effectively balance the ongoing increase In work— this new
position Is targeted specifically to allow criminal hearings and some criminal trials to be handled by another judicial officer. The court requests the funding for this 16
hour a week Judge Pro -Tem position be provided by the general fund with funding for the staff positions to be provided by the courts Fill the Gap funds.
POSITION IMPACT: If a new position or classification, PCQ _ has _ has not been sent to HR.
RATE CLASSIFICATION TITLE FTE SALARY BENEFITS
57.46 Court Commissioner/Pro Tem OAO j 47,807 3,557
1:00
REVENUE SECTION (Please use negative sign "" for revenue)
OBJECT DESCRIPTION AMOUNT
TOTAL REVENUE S
EXPENDITURE SECTION:
OBJECT DESCRIPTION AMOUNT
40110 Salaries 47,807
ERE
TOTAL EXPENDITURES
-INANCIAL IMPACT:
NCREASE I (DECREASE) IN APPROPRIATIONS:
REVENUE:! $ EXPENDITURE:, $ 51,464 NET: $ 51,464
MOHAVE COUNTY
FY2019-2020
NEW INITIATIVES REQUEST
ITEM NUMBER 2 OF 2
(Lowest number = highest priority)
ORGNAME BNUMBER Superior Court Fill The Gap Fund 805-1-2901 DATE:
TITLE OF NEW INITIATIVE REQUEST .40 FTE of Judicial Assistantl.50 FTE Courtroom Clerk
04101/19
DESCRIPTION I JUSTIFICATION:
Click Inside box and begin typing. If you do not have enough room In the box, please reduce the font size by clicking in the box below and then above on the font size box in the toolbar.
During the past four years criminal case filings have continued to increase from 1837 filings in 2015 to 2355 filings In 2018. For 2019 it is estimated that filings will exceed
2400 for the year. Currently the court has 3 full-time Judges who handle all the criminal matters and it Is necessary to provide relieve to these judges In order to ensure all
matters are handled in a timely and effective manner. A weighted caseload review of the current assignments of the criminal judges indicates the three criminal judges are
completing the equivalent work of more than five judges. The judges handling the other case assignments are also working above a full caseload. Last year a full-time
commissioner/judge Pro -Tem was added and this was critical in providing necessary relieve for the criminal matters as well as assistance for the juvenile dependency and civil
cases that have also seen a significant increase In the past years. However, further assistance is needed to effectively balance the ongoing increase in work- this new
position Is targeted specifically to allow criminal hearings and some criminal trials to be handled by another judicial officer. The court requests the funding for this 16 hour
a week Judge Pro -Tem position be provided by the general fund with funding for the staff positions to be provided by the courts Fill the Gap funds.
'OSITION IMPACT: If a new position or classificatlon, PCQ _ has _ has not been sent to HR.
RATE CLASSIFICATION TITLE FTE SALARY BENEFITS
16.04 Judicial Assistant 0.40 13,345 1,021
15.28 Courtroom Clerk 0.50 15,891 3,140 l
0.00
REVENUE SECTION (Please use negative sign' for revenue)
OBJECT DESCRIPTION AMOUNT
TOTAL REVENUE $
OBJECT DESCRIPTION AMOUNT
Sala;:es 29,236
ERE - ._. _4,181
TOTAL EXPENDITURES
FINANCIAL IMPACT:
NCREASE I (DECREASE) IN APPROPRIATIONS:
REVENUE:I $-.T'�', -• EXPENDITURE: I' 33,3971 NET:, $,".'• .33,38.7