No preview available
HomeMy WebLinkAbout08/05/2019 Item 027 MOHAVE COUNTY REQUEST FOR BOARD ACTION FORM FORMAL ACTION: ❑ FROM: Becky O'Brien, CPM, CPPB, Procurement Director CONSENT CONTACT/EXT:4194 RESOLUTION ❑ DATE:July 12, 2019 OTHER ❑ BOS MEETING DATE:August 5, 2019 INFORMATION ONLY ❑ SUMMARIZE THE ISSUE&DESIRED ACTION CLEARLY/ATTACH BACKUP MATERIAL: The warehouse located at 770 W. Beale St. is currently storing approximately 450 inmate food trays that have been excessively used, badly damaged and contaminated with mold. Due to the contamination we cannot sell this surplus on auction or donate it to a non-profit organization. Staff recommends the surplus property be disposed of via recycling, or taken to an approved landfill so that the County does not risk exposure or injury to the public. All County identifying tags will be removed prior to disposal. RECOMMENDED MOTION: Approve the disposal of the unauctionable damaged and/or contaminated surplus property located at 770 W. Beale St. in the most cost effective way via recycling or taken to an approved landfill, in accordance with Mohave County Procurement Code, Article VIII Materials Management, Section 2 and A.R.S, §11-251, and authorize County staff to sign all necessary and convenient documents on behalf of the County as a part of the disposal, on behalf of the Procurement Department—Central Services Division. ATTACHMENTS: Procurement Code. Reviewed and Approved By: gobj County Attorneyff i�f A_LLHuman Resources ❑ Finance County Administrator Board Action Taken: Approved as Requested ❑ No Action Taken 0 Disapproved ❑ Continued to Approved with the following changes: Acknowledged receipt and referred to: Filing Information and Retrieval Filed Bid Filed Agreement BOS Resolution Filed Yearly Correspondence Filed Petition Filed Dedication Filed Land Sold Filed Land Acquired Filed Franchise ID Resolution Filed Improvement District Filed Other Date Routed: cs R2cno Additional Information: XC: MOHAVE COUNTY REQUEST FOR BOARD ACTION FORM FORMAL ACTION: ❑ pFROM: Becky O'Brien, CPM, CPPB, Procurement Director CONSENT CONTACT/EXT: 4194 RESOLUTION ❑ DATE:July 12, 2019 OTHER ❑ BOS MEETING DATE:August 5, 2019 INFORMATION ONLY ❑ SUMMARIZE THE ISSUE&DESIRED ACTION CLEARLY/ATTACH BACKUP MATERIAL: The warehouse located at 770 W. Beale St. is currently storing approximately 450 inmate food trays that have been excessively used, badly damaged and contaminated with mold. Due to the contamination we cannot sell this surplus on auction or donate it to a non-profit organization. Staff recommends the surplus property be disposed of via recycling, or taken to an approved landfill so that the County does not risk exposure or injury to the public. All County identifying tags will be removed prior to disposal. RECOMMENDED MOTION: Approve the disposal of the unauctionable damaged and/or contaminated surplus property located at 770 W. Beale St. in the most cost effective way via recycling or taken to an approved landfill, in accordance with Mohave County Procurement Code, Article VIII Materials Management, Section 2 and A.R.S, §11-251, and authorize County staff to sign all necessary and convenient documents on behalf of the County as a part of the disposal, on behalf of the Procurement Department—Central Services Division. ATTACHMENTS: Procurement Code. Reviewed and Approved By: bb I I County Attorney Human Resources Finance I, County Administrator Board Action Taken: Approved as Requested No Action Taken n Disapproved n Continued to n Approved with the following changes: Acknowledged receipt and referred to: Filing Information and Retrieval Filed Bid Filed Agreement BOS Resolution Filed Yearly Correspondences<U A Filed Petition Filed Dedication Filed Land Sold Filed Land Acquired Filed Franchise ID Resolution Filed Improvement District Filed Other Date Routed: (p Additional lnfor ati lI GS Recno : XC: 2 MOHAVE COUNTY PROCUREMENT CODE ARTICLE VIII. MATERIALS MANAGEMENT Sec. 2.Materials Management Guidelines. In addition to directives issued by the County Administrator, the Procurement Director shall establish additional guidelines as may be required governing: Art. VIII, Sec. 2(1) The transfer of surplus property and operation of the surplus property program. Art. VIII, Sec. 2(2) The sale or disposal of surplus, unclaimed, and seized property by public auction, competitive formal and informal bid, electronic, or other appropriate method designated by regulation. Art. VIII, Sec. 2(3) The trade-in of surplus property for purchase of new equipment. Art. VIII, Sec. 2(4) The purchase of high volume commodities by electronic reverse auction. Sec. 4.Disposition of Surplus Property. Art. VIII, Sec.4(1) The Procurement Director will operate a surplus property program for the purpose of receiving,storing, transferring, or selling surplus property no longer needed by using departments. Art. VIII, Sec.4(2) Using departments shall use the Property Transfer Form to request authorization to transfer fixed assets to another department, or to request transfer of property into or from the Surplus Property Program. Art. VIII, Sec. 4(3) Unless otherwise provided for, surplus property no longer needed by any using agency shall be offered for sale through competitive bids, public auction, online sales, established markets in accordance with A.R.S. §11-251. Sales by competitive bid will be conducted in accordance with Article III, Sec. 3(Competitive sealed bidding)or Article III, Sec.6(Small purchases), except that sale shall be made to the highest responsible bidder.Public auctions may be conducted on site or electronically. Art. VIII, Sec. 4(4) Unless otherwise provided, all proceeds from sale or auction of surplus property will be deposited into the County's general fund. Proceeds from sale of enterprise,federal, grant or other special designation property will be reimbursed, less prorated selling expenses, to the appropriate fund, after completion of each sale. I1-251. Powers of board The board of supervisors, under such limitations and restrictions as are prescribed by law, may: 9. Sell at public auction, after thirty days'previous notice given by publication in a newspaper of the county, stating the time and place of the auction, and convey to the highest bidder,for cash or contract of purchase extending not more than ten years from the date of sale and on such terms and for such consideration as the board shall prescribe, any property belonging to the county that the board deems advantageous for the county to sell, or that the board deems unnecessaryfor use by the county, and shall pay the proceeds thereof into the county treasury for use of the county, except that personal property need not be sold but may be used as a trade-in on the purchase of personal property when the board deems this disposition of the personal property to be in the best interests of the county. When the property for sale is real property, the board shall have such property appraised by a qualified independent fee appraiser who has an office located in this state. The appraiser shall establish a minimum price, which shall not be less than ninety per cent of the appraised value. The notice regarding the sale of real property shall be published in the county where the property is situated and may be published in one or more other counties, and shall contain, among other things, the appraised value, the minimum acceptable sale price, and the common and legal description of the real property. Notwithstanding the requirement for a sale at public auction prescribed in this paragraph, a county, with unanimous consent of the board and without a public auction, may sell or lease any county property to any other duly constituted governmental entity, including the state, cities, towns and other counties.A county,with unanimous consent of the board and without public auction,may grant an easement on county property for public purposes to a utility as defined in section 40-491.A county, with unanimous consent of the board and without public auction, may sell or lease any county property for a specific use to any solely charitable, social or benevolent nonprofit organization incorporated or operating in this state. A county may dispose of surplus equipment and materials that have little or no value or that are unauctionable in any manner authorized by the board.