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HomeMy WebLinkAbout03/15/2021 Item 029 MOHAVE COUNTY REQUEST FOR BOARD ACTION FORM FORMAL ACTION: fl FROM: Tara Actor PPB, Procurement Director CONSENT M CONTACT/EXT: 4194 RESOLUTION (—I DATE: March 2, 2021 OTHER n BOS MEETING DATE: March 15, 2021 INFORMATION ONLY n SUMMARIZE THE ISSUE & DESIRED ACTION CLEARLY/ATTACH BACKUP MATERIAL: The Mohave County Public Works Parks Division has identified forty(40) year old playground equipment as metal surplus property. This aging equipment is in poor condition and does not meet current industry safety requirements, so it must be removed to allow for the completion of the Neal Butler Park New Playground Project approved by the Board on August 3, 2020 as a FY21 Capital Project. On behalf of the Mohave County Public Works Parks Division, in accordance with Mohave County Procurement Code Article VIII. Materials Management and A.R.S. §11-251(9); authorization is requested to dispose of the surplus property via recycling. Any County identifying tags will be removed prior to recycling. Any net proceeds from the recycling will be deposited into the Mohave County Community Parks Revenue Fund Account No. 21678205-39000. RECOMMENDED MOTION: Authorize Mohave County Public Works in cooperation with the Procurement Department to dispose of surplus metal playground equipment at Neal Butler Park via recycling due to its poor condition and reaching end of service life, in accordance with the Mohave County Procurement Code, Article VIII Materials Management and A.R.S. §11-251(9), and authorize County staff to sign all necessary and convenient documents as part of the recycling, on behalf of the Mohave County Public Works Parks Division. All proceeds from the recycling will be deposited into the Mohave County Community Parks Revenue Fund Account No. 21678205-39000. ATTACHMENTS: FY21 Capital Request Sheet approved by the Board on 08/03/2020; Mohave County Procurement Code and A.R.S. §11-251(9) Reviewed and Approved By: lii'J- County Attorneypri‘ Human Resources Finance County Manager Ea Board Action Taken: Approved as Requested V No Action Taken Disapproved n Continued to Approved with the following changes: Acknowledged receipt and referred to: Filing Information and Retrieval Filed Bid Filed Agreement {{''��A n ff q BOS Resolution Filed Yearly Correspondence �/ -�/ ✓ v `UJ-V L I Filed Petition Filed Dedication Filed Land Sold Filed Land Acquired Filed Franchise ID Resolution Filed Improvement District Filed Other Date Routed: 0r' CS Recno Additional Inform ion.v XC: MOHAVE COUNTY FY 2020-2021 CAPITAL REQUEST �853v Organization Code: 21678205-4W;40 Comm.Parks Priority 2 New Replacement X (See Item E) Estimated Estimated Annual Purchase Cost: Operating Cost: FY21 $57,671.00 FY21 FY22 FY22 FY23 FY23 FY24 FY24 FY25 FY25 Description: The Neal Butler Park playground equipment is aged and does not meet current safety requirements.For FY21,improvements to Neal Butler Park willconsist of new playground equipment with professional installation,and sand for the base of the playground. Reason Needed: Existing playground equipment is 40 years old and in poor condition and does not meet current safety requirements. Alternatives Considered: Leave existing equipment in. Impact of postponing: Creates safety issues for park users. If replacement,disposition of existing equipment: The old playground equipment will be removed and disposed. ARTICLE VIII.MATERIALS MANAGEMENT Sec. 4. Disposition of Surplus Property, Art. VIII, Sec. 4(1) The Procurement Director will operate a surplus property program for the purpose of receiving, storing, transferring, or selling surplus property no longer needed by using departments. Art. VIII, Sec. 4(2) Using departments shall use the Property Transfer Form to request authorization to transfer fixed assets to another department, or to request transfer of property into or from the Surplus Property Program. Art. VIII, Sec. 4(3) Unless otherwise provided for, surplus property no longer needed by any using agency shall be offered for sale through competitive bids,public auction, online sales, established markets in accordance with A.RS. §11-251.Sales by competitive bid will be conducted in accordance with Article III, Sec. 3 (Competitive sealed bidding) or Article III, Sec. 6(Small purchases), except that sale shall be made to the highest responsible bidder. Public auctions may be conducted on site or electronically. Art. VIII, Sec. 4(4) Unless otherwise provided, all proceeds from sale or auction of surplus property will be deposited into the County's general fund. Proceeds from sale of enterprise,federal, grant or other special designation property will be reimbursed, less prorated selling expenses, to the appropriate fund, after completion of each sale. I1-251. Powers of board The board of supervisors, under such limitations and restrictions as are prescribed by law, may: 9. Sell at public auction, after thirty days'previous notice given by publication in a newspaper of the county, stating the time and place of the auction, and convey to the highest bidder,for cash or contract of purchase extending not more than ten years from the date of sale and on such terms and for such consideration as the board shall prescribe, any property belonging to the county that the board deems advantageous for the county to sell, or that the board deems unnecessary for use by the county, and shall pay the proceeds thereof into the county treasury for use of the county, except that personal property need not be sold but may be used as a trade-in on the purchase of personal property when the board deems this disposition of the personal property to be in the best interests of the county. When the property for sale is real property, the board shall have such property appraised by a qualified independent fee appraiser who has an office located in this state. The appraiser shall establish a minimum price, which shall not be less than ninety per cent of the appraised value. The notice regarding the sale of real property shall be published in the county where the property is situated and may be published in one or more other counties, and shall contain, among other things, the appraised value, the minimum acceptable sale price, and the common and legal description of the real property. Notwithstanding the requirement for a sale at public auction prescribed in this paragraph, a county, with unanimous consent of the board and without a public auction, may sell or lease any county property to any other duly constituted governmental entity, including the state, cities, towns and other counties.A county, with unanimous consent of the board and without public auction, may grant an easement on county property for public purposes to a utility as defined in section 40-491. A county, with unanimous consent of the board and without public auction, may sell or lease any county property for a specific use to any solely charitable, social or benevolent nonprofit organization incorporated or operating in this state. A county may dispose of surplus equipment and materials that have little or no value or that are unauctionable in any manner authorized by the board