HomeMy WebLinkAbout08/01/2022 Item 023 �Pv ECw 0 ~�.r. I y o A MOHAVE COUNTY AGENDA COMMUNICATION 1 c OITAT DEUS 1864 . TO: Board of Supervisors FROM: Dawn Gholson, Budget and Accreditation Manager THRU: Steven P. Latoski, P.E., PTOE — Public Works Director Sam Elters, P.E. — County Manager/ County Engineer MEETING DATE: August 1, 2022 AGENDA SUBJECT: HURF Contingency Transfers for ADOT IGA projects: Mountain View Road and Northern Complete Streets HISTORY: Mountain View Road Intergovernmental Agreement(IGA) No. 20-0007838-1 between the Arizona Department of Transportation and Mohave County for the design and construction of Mountain View Road to County standards from Sterling Road to Gardner Road (0.25 mi) and from Aztec Road to Camp Mohave Road was approved by the Board of Supervisors on October 19, 2020, Item 31. Northern Avenue Complete Streets IGA No. 21-00083881-1 between the Arizona Department of Transportation and Mohave County to design and construction sidewalks, separated bike lanes with buffer striping, two high visibility crosswalks, colored bicycle lanes at signalized intersection crossings, and traffic signal upgrade for bicycle control along Northern Avenue from Stockton Hill Road to Castle Rock Road was approved by the Board of Supervisors on September 7, 2021, Item 24. Both projects are Surface Transportation Block Grant funded. The State is administering the design, and the State will advertise, bid, award, and administer the construction of these projects. FINANCIAL IMPACT: Through the work of Public Works, the Mountain View Road project is partially funded with $612,950.00 in Federal funds and the Northern Avenue Complete Streets project is partially funded with $1,178,293.00 in Federal funds. The County is obligated to all project expenditures not covered by the available Federal funds. The Mountain View Road project requires additional funding for geotechnical drilling of$5,439.74 and additional funding for utility potholing of$31,655.00. The Northern Avenue Complete Streets project requires additional funding for consultant design services of$32,005.00. This action requests Board approval of Fund 205 contingency transfer in the amount of$69,099.74 to fund the additional project expenses incurred under the Mountain View Roads IGA 20-0007838-1 and Northern Complete Streets IGA No. 21- 00083881-1 between the Arizona Department of Transportation and Mohave County. ATTACHMENTS: Board Action Form dated 10/19/2020, Item 31 approving the IGA for Mountain View Road - Invoice for geotechnical drilling of$5,439.74 - Quote for utility potholing of$31,655.00 Board Action Form dated 9/7/2021, Item 24 approving the IGA for Northern Complete Streets - Invoice for scoping and design of$32,005.00 RECOMMENDATION: Approve Highway User Revenue Fund 205 contingency transfer in the amount of$69,099.74 to fund the additional project expenses in accordance with County obligations under its Intergovernmental Agreements (IGA) with the Arizona Department of Transportation for the Mountain View Road IGA No. 20-0007838-1 for geotechnical drilling expenses of $5,439.74 and utility potholing of$31,655.00 and the Northern Complete Streets IGA No. 21-00083881-1 for additional consultant design services of$32,005.00. S i When recorded please mail to: Mohave County Clerk of the Board of Supervisors PO Box 7000 Kingman, AZ 86402 928.753.0731 MOHAVE COUNTY BOARD OF SUPERVISORS RESOLUTION NO. 2020-150 A RESOLUTION APPROVING THE INTERGOVERNMENTAL AGREEMENT BETWEEN MOHAVE COUNTY AND THE STATE OF ARIZONA TO DESIGN MOUNTAIN VIEW ROAD FROM STERLING ROAD TO GARDNER ROAD AND FROM AZTEC ROAD TO CAMP MOHAVE ROAD, AND TO CONSTRUCT MOUNTAIN VIEW ROAD FROM STERLING ROAD TO GARDNER ROAD, USING FEDERAL SURFACE TRANSPORTATION BLOCK GRANT FUNDS. WHEREAS, Mountain View Road has gaps in continuity between Sterling Road and Gardner road as well as between Aztec Road and Camp Mohave Road, and WHEREAS, Mohave County desires to infill these gaps and create a more continuous Mountain View Road, and WHEREAS, Mohave County has secured Surface Transportation Block Grant funding in the amount of$ 612,950 to assist in doing so, and, WHEREAS, Federal grant funds will pay for 94.3% of the design of both segments, as well as 94.3% of the construction cost for the Sterling Road to Gardner Road segment, estimated at $612,950, and Mohave County agrees to fund any costs above $ 612,950, and WHEREAS, Mohave County is obligated to guarantee funding for the Aztec Road to Camp Mohave Road segment at 100% County cost, estimated to be $1,064,000, in order to obtain this STBG funding, and WHEREAS, Mohave County is empowered to enter into this Agreement by virtue of provisions of Arizona Revised Statutes §11-251 and the State of Arizona is empowered to enter into this Agreement by virtue of the provisions of Arizona Revised Statutes §28-401, and, WHEREAS, the Board of Supervisors of Mohave County met in regular session on October 19, 2020. IT IS HEREBY RESOLVED, that the Mohave County Board of Supervisors authorize the Chairman to sign Intergovernmental Agreement 20-0007838-1 with the State of Arizona for design and construction of improvements to Mountain View Road, and further acknowledge the County's obligation in Fiscal Year 2023 to fund s construction of Mountain View Road between Aztec Road and Camp Mohave Road at an estimated cost of$1,064,000. i Resolution 2020-150 PASSED,ADOPTED, AND APPROVED THIS 19th day of October, 2020. MOHAVE COUNTY BOARD OF SUPERVISORS Je n ishop, Chairma ATTEST UNDER MY HAND AND SEAL ' VISORs� � O Oinny Ander an, Cle2rk4�of the Board of Supervisors O G m Cl) CP O DITAT DEUS y gRIZON�' 7S Resolution 2020-150 ADOT Utility and Railroad Engineering SUE Cost Estimate SUE Estimate Calculator Phase for Designation & Potholing 1.UG Utility Designation 2.OH Utility Designation 3.UG Utility Location Mobilization&TC Round Tri 5.Subsistence Length I Cost Length in ft Cost Pot Holes Cost Miles Cost Man-days Cost Subtotal 1,400 $1,820.00 $ 14 $ 13,860 474 $ 8,532 8 I $ 1,112 $25,324.00 6.Mark-up:25% $6,331.010 SUE ESTIMATE TOTAL: $31,655.00 SUE Estimate Ouantities: UC will prepare OR may request a table of linear footage of all UG/OH utilities and # of potholes within the project limits from the project designer to prepare the SUE estimate dollar amount. SUE Estimate $ Amount: UC will use the following guidelines to preTare the SUE budget: 1. UG LF Rate: $1.30/ft for UG utility desianating. 2. OH LF Rate: $0.75/ft for OH utility designating 3. PH Rate: S990.00/pothole. 4 Mobilization and TC• Use $18 00 per mile from State Capitol (Round trip/lob) . 5. Subsistence: Use n X $139.00/day of field work for subsistence. Hint: n is # of man-days (worker per work day) to complete the job or estimate n =1 for every 2,000 LF of UG designation; (n minimum =2) or guesstimate $1000/Job up to $5000 for corridor studies. 6. Markup: Use 25% overall markup (urban projects may require higher mark up) General Notes(Informational purposes) : ❑ UC is responsible to prepare the SUE Cost Estimate. ❑ The PM is responsible to apply & provides FHWA funding authorization email/doc ❑ URR will issue a contract Mod for utility designation/potholing task after SUE funds are secured by the PM and placed in a 01D with "O" status. ❑ Typically, URR initates the CM within a week of SUE meeting ECS may take between (14- 50) days to issue NTP to oncall. Expect SUE work completion to take (6-8)weeks from ECS issued NTP to delivery. For more accurate schedule: Consider additional time from identifying the need for SUE to submittal to URR then meeting with oncall to assign scope then receive an estimate; Add to that Research and permit time for potholing(LPA/RR etc Env learance for potholing, ROE to private parcels. Add to that FIELD WORK: Oncall can designate 2000 LF per day or 3-5 potholes per day. Add to that 2 weeks for CADD & OC/OA to deliver. A00T DTALA2023000006DT0056 Customer Name Remit to: Mohave County INVOICE ARIZONA DEPARTMENT OF TRANSPORTATION Customer Number Invoice Number Invoice Date Local Agency 206 S 17TH AVE DT0056 LA2023000006 07-12-22 MAILDROP 203E ARDept/BPRO Due Date PHOENIX AZ 85007 DTA:LA010 08-11-22 Bill to: Amount Due Amount Enclosed Mohave County $5,439.74 700 W Beale St Kingman AZ 86402-7000 Payment Method: Check ❑ Money Order ❑ ❑ Please check if address has changed.Write correct address on back of stub and attach with payment Please write Invoice No on front of check or Money Order. DO NOT MAIL CASH ----------------------------------------------• Please detach the above stub and return with your remittance. -------------------------------------_------- ADOT ORIGINAL. Customer Number Original Invoice Date Ori inal Due Date DT0056 07-12-22 08-11-22 Customer Name Invoice Number Invoice Date Mohave County LA2023000006 07-12-22 Invoice Charges Ref Line Description Billing Date No.Of Units Measure Unit Price Charges/Credits 1 IGA 20-0007838-1 T027303D Invoice for additional 07-12-22 $5,439.74 local funds for difference of contract MOD ------------------------------ Total Invoice Charges $5,439.74 Other Charges Description Date Charges ----------------------------- Total Other Charges Credit Payments Applied $0.00 Total Amount Due $5,439.74 Additional Notes: Contract Modification to provide additional funding required for additional geotechnical drilling expenses needed to change from truck mounted drill rig to track mounted drill rig due steep slopes and soft soils discovered on the project site. Instructions Please contact our office for payment and billing questions. Contact LA-AR (602)712-7534;, accauntsreceivable@azdat.gov When recorded,return to Clerk of the Board Mohave County Board of Supervisors P.O.Box 7000 pv COD Kingman,AZ 86402 �0 'I'aA (928)753-0729 4 v o � � H a o OITAT OEI/S f864 MOHAVE COUNTY BOARD OF SUPERVISORS RESOLUTION NO.2022-032 A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN MOHAVE COUNTY AND THE STATE OF ARIZONA TO COMPLETE DESIGN AND CONSTRUCTION OF SIDEWALKS,SEPARATED BIKE LANES WITH BUFFER STRIPING, TWO HIGH VISIBILITY CROSSWALKS, COLORED BICYCLE LANES AT SIGNALIZED INTERSECTION CROSSINGS, AND TRAFFIC SIGNAL UPGRADE FOR BICYCLE CONTROL ALONG NORTHERN AVENUE FROM STOCKTON HILL ROAD TO CASTLE ROCK ROAD USING FEDERAL HIGHWAY SAFETY IMPROVEMENT PROGRAM FUNDS IN THE AMOUNT OF$1,178,293.00. WHEREAS,the Board of Supervisors of Mohave County met in regular session on February 7,2022;and WHEREAS, Mohave County desires to enter into a Joint Project Agreement with the State of Arizona for purpose of the State of Arizona managing and administering design and construction of a complete street project along Northern Avenue from Stockton Hill Road to Castle Rock Road(2.5 miles);and WHEREAS,the State of Arizona will prepare and provide all documents pertaining to the design and post-design of the Project as well as review and approve documents required by the Federal Highway Administration to quality the Project for and to receive federal funds;and, WHEREAS, Federal Highway Safety Improvement Program funds in the amount of$1,178,293.00 will be used for the management,development,design and construction of improvements proposed in this Agreement;and, WHEREAS,Mohave County is responsible for a total federal funds match of$163,874.00 allocated to the Project using Highway User Revenue Funds;and, WHERAS, Mohave County is empowered to enter into this Agreement by virtue of provisions of Arizona Revised Statutes §11-251 and the State of Arizona is empowered to enter into this Agreement by virtue of the provisions of Arizona Revised Statutes§28-401;and, IT IS HEREBY RESOLVED, that the Mohave County Board of Supervisors hereby approves the Joint Project Agreement between Mohave County and the State of Arizona, and hereby authorizes the Chairman to enter into and execute said Agreement on behalf of the County. PASSED,ADOPTED,AND APPROVED THIS 7tb day of February,2022 �4ERVISO MOH E CO TY BOARD 0 UPERVI RS 5 � o °y G ATTEST UNDER MY HAND AND SEAL onald ould,Chairmancc d M Ginny An / on,Clerk the Board of Sup i OITAT DEUS gRWONP DocuSign Envelope ID:4C3DFFC0-A644-4C. .00-16D873CBODF1 IGA 21-0008388-I EXHIBIT A Cost Estimate T0272 01D 03D 01C The federal fiends will be used for the ADOT Project Development Administration(PDA), scoping/design,and construction of the Project,including the construction engineering(CE) and administration cost.The estimated Project costs are as follows: ADOT Project Development Administration (PDA): Federal-aid funds @ 94.3% $30,299.00 County's match @ 5.7% $ 1,831..00 Federal contribution @ 100% $ 12,870.00 Subtotal-PDA $45,000.00 Sco ing/Design: Federal-aid funds @ 94.3% $ 107,513.00 County's match @ 5.7% $ 6,499.00 County's contribution @ 100% $ 13,443.00 Federal contribution @ 100% $ 45,669.00 Subtotal-Scoping/Design $ 173,124,00 Construction: Federal-aid funds @ 94.3% $689,192.00 County's match @ 5.7% $ 41,658.00 County's contribution @ 100% $ 100,443.00 Federal contribution @ 100% $292.750.00 Subtotal-Construction $ 1,124,043.00 Estimated TOTAL Project Cost $1,342,167.00 Total Estimated County Funds $163,874.00 Total Federal Funds $ 1,178,293.00 Page 11 of 11 A00T DTALA2023000001DT0056 Customer Name Remit to: Mohave County INVOICE ARIZONA DEPARTMENT OF TRANSPORTATION Customer Number Invoice Number Invoice Date Local Agency 206 S 17TH AVE DT0056 LA2023000001 07-05-22 MAILDROP 203E ARDept/BPRO Due Date PHOENIX AZ 85007 DTA:LA010 08-04-22 Bill to: Amount Due Amount Enclosed Mohave County $32,005.00 700 W Beale St Kingman AZ 86402-7000 Payment Method: Check IJ Money Order ❑ Please check if address has changed.Write correct address on back of stub and attach with payment Please write Invoice No on front of check or Money Order. DO NOT MAIL CASH ----------------------------------------------- Please detach the above stub and return with your remittance. ---------------------------------------------. ADO] ORIGINAL Customer Number Original Invoice Date Original Due Date DT0056 07-05-22 08-04-22 Customer Name Invoice Number Invoice Date Mohave County LA2023000001 07-OS-22 Invoice Charges Ref Line Unit of No. Description Billing Date No.Of Units Measure Unit Price Charges/Credits 1 IGA:21-8388-1-T027203D:Invoice for Mohave 07-05-22 $32,005.00 County's 100%for additional cost for consultant services -------------------- Total Invoice Charges $32,005.00 Other Charges Description Date Charges ----------------------------- Total Other Charges Credit Payments Applied $0.00 Total Amount Due $32,005.00 Additional Notes: Instructions Please contact our office for payment and billing questions. Contact: LA-AR (602)712-7534 accountsreceivable@azdot.gov