HomeMy WebLinkAbout08/01/2022 Item 023 �Pv ECw
0 ~�.r.
I y
o A
MOHAVE COUNTY AGENDA COMMUNICATION 1 c
OITAT DEUS
1864 .
TO: Board of Supervisors
FROM: Dawn Gholson, Budget and Accreditation Manager
THRU: Steven P. Latoski, P.E., PTOE — Public Works Director
Sam Elters, P.E. — County Manager/ County Engineer
MEETING DATE: August 1, 2022
AGENDA SUBJECT: HURF Contingency Transfers for ADOT IGA projects: Mountain View
Road and Northern Complete Streets
HISTORY:
Mountain View Road Intergovernmental Agreement(IGA) No. 20-0007838-1 between the Arizona Department of
Transportation and Mohave County for the design and construction of Mountain View Road to County standards from
Sterling Road to Gardner Road (0.25 mi) and from Aztec Road to Camp Mohave Road was approved by the Board of
Supervisors on October 19, 2020, Item 31.
Northern Avenue Complete Streets IGA No. 21-00083881-1 between the Arizona Department of Transportation and
Mohave County to design and construction sidewalks, separated bike lanes with buffer striping, two high visibility
crosswalks, colored bicycle lanes at signalized intersection crossings, and traffic signal upgrade for bicycle control along
Northern Avenue from Stockton Hill Road to Castle Rock Road was approved by the Board of Supervisors on September
7, 2021, Item 24.
Both projects are Surface Transportation Block Grant funded. The State is administering the design, and the State will
advertise, bid, award, and administer the construction of these projects.
FINANCIAL IMPACT:
Through the work of Public Works, the Mountain View Road project is partially funded with $612,950.00 in Federal funds
and the Northern Avenue Complete Streets project is partially funded with $1,178,293.00 in Federal funds. The County is
obligated to all project expenditures not covered by the available Federal funds.
The Mountain View Road project requires additional funding for geotechnical drilling of$5,439.74 and additional funding
for utility potholing of$31,655.00. The Northern Avenue Complete Streets project requires additional funding for
consultant design services of$32,005.00.
This action requests Board approval of Fund 205 contingency transfer in the amount of$69,099.74 to fund the additional
project expenses incurred under the Mountain View Roads IGA 20-0007838-1 and Northern Complete Streets IGA No. 21-
00083881-1 between the Arizona Department of Transportation and Mohave County.
ATTACHMENTS:
Board Action Form dated 10/19/2020, Item 31 approving the IGA for Mountain View Road
- Invoice for geotechnical drilling of$5,439.74
- Quote for utility potholing of$31,655.00
Board Action Form dated 9/7/2021, Item 24 approving the IGA for Northern Complete Streets
- Invoice for scoping and design of$32,005.00
RECOMMENDATION:
Approve Highway User Revenue Fund 205 contingency transfer in the amount of$69,099.74 to fund the additional project
expenses in accordance with County obligations under its Intergovernmental Agreements (IGA) with the Arizona
Department of Transportation for the Mountain View Road IGA No. 20-0007838-1 for geotechnical drilling expenses of
$5,439.74 and utility potholing of$31,655.00 and the Northern Complete Streets IGA No. 21-00083881-1 for additional
consultant design services of$32,005.00.
S
i
When recorded please mail to:
Mohave County
Clerk of the Board of Supervisors
PO Box 7000
Kingman, AZ 86402
928.753.0731
MOHAVE COUNTY BOARD OF SUPERVISORS RESOLUTION NO. 2020-150
A RESOLUTION APPROVING THE INTERGOVERNMENTAL AGREEMENT BETWEEN
MOHAVE COUNTY AND THE STATE OF ARIZONA
TO DESIGN MOUNTAIN VIEW ROAD FROM STERLING ROAD TO GARDNER ROAD AND
FROM AZTEC ROAD TO CAMP MOHAVE ROAD, AND
TO CONSTRUCT MOUNTAIN VIEW ROAD FROM STERLING ROAD TO GARDNER ROAD,
USING FEDERAL SURFACE TRANSPORTATION BLOCK GRANT FUNDS.
WHEREAS, Mountain View Road has gaps in continuity between Sterling Road and
Gardner road as well as between Aztec Road and Camp Mohave Road, and
WHEREAS, Mohave County desires to infill these gaps and create a more continuous
Mountain View Road, and
WHEREAS, Mohave County has secured Surface Transportation Block Grant funding in
the amount of$ 612,950 to assist in doing so, and,
WHEREAS, Federal grant funds will pay for 94.3% of the design of both segments, as
well as 94.3% of the construction cost for the Sterling Road to Gardner Road segment,
estimated at $612,950, and Mohave County agrees to fund any costs above $ 612,950, and
WHEREAS, Mohave County is obligated to guarantee funding for the Aztec Road to
Camp Mohave Road segment at 100% County cost, estimated to be $1,064,000, in order to
obtain this STBG funding, and
WHEREAS, Mohave County is empowered to enter into this Agreement by virtue of
provisions of Arizona Revised Statutes §11-251 and the State of Arizona is empowered to enter
into this Agreement by virtue of the provisions of Arizona Revised Statutes §28-401, and,
WHEREAS, the Board of Supervisors of Mohave County met in regular session on
October 19, 2020.
IT IS HEREBY RESOLVED, that the Mohave County Board of Supervisors
authorize the Chairman to sign Intergovernmental Agreement 20-0007838-1 with the
State of Arizona for design and construction of improvements to Mountain View Road,
and further acknowledge the County's obligation in Fiscal Year 2023 to fund
s construction of Mountain View Road between Aztec Road and Camp Mohave Road at
an estimated cost of$1,064,000.
i
Resolution 2020-150
PASSED,ADOPTED, AND APPROVED THIS 19th day of October, 2020.
MOHAVE COUNTY BOARD OF SUPERVISORS
Je n ishop, Chairma
ATTEST UNDER MY HAND AND SEAL
' VISORs�
� O
Oinny Ander an, Cle2rk4�of the Board of Supervisors O G
m
Cl)
CP O
DITAT DEUS y
gRIZON�' 7S
Resolution 2020-150
ADOT Utility and Railroad Engineering
SUE Cost Estimate
SUE Estimate Calculator
Phase for Designation & Potholing
1.UG Utility Designation 2.OH Utility Designation 3.UG Utility Location Mobilization&TC Round Tri 5.Subsistence
Length I Cost Length in ft Cost Pot Holes Cost Miles Cost Man-days Cost Subtotal
1,400 $1,820.00 $ 14 $ 13,860 474 $ 8,532 8 I $ 1,112 $25,324.00
6.Mark-up:25% $6,331.010
SUE ESTIMATE TOTAL: $31,655.00
SUE Estimate Ouantities: UC will prepare OR may request a table of linear footage of all
UG/OH utilities and # of potholes within the project limits from the project designer to
prepare the SUE estimate dollar amount.
SUE Estimate $ Amount: UC will use the following guidelines to preTare the SUE budget:
1. UG LF Rate: $1.30/ft for UG utility desianating.
2. OH LF Rate: $0.75/ft for OH utility designating
3. PH Rate: S990.00/pothole.
4 Mobilization and TC• Use $18 00 per mile from State Capitol (Round trip/lob) .
5. Subsistence: Use n X $139.00/day of field work for subsistence.
Hint: n is # of man-days (worker per work day) to complete the job
or estimate n =1 for every 2,000 LF of UG designation; (n minimum =2)
or guesstimate $1000/Job up to $5000 for corridor studies.
6. Markup: Use 25% overall markup (urban projects may require higher mark up)
General Notes(Informational purposes) :
❑ UC is responsible to prepare the SUE Cost Estimate.
❑ The PM is responsible to apply & provides FHWA funding authorization email/doc
❑ URR will issue a contract Mod for utility designation/potholing task after SUE funds are
secured by the PM and placed in a 01D with "O" status.
❑ Typically, URR initates the CM within a week of SUE meeting ECS may take between (14-
50) days to issue NTP to oncall. Expect SUE work completion to take (6-8)weeks from ECS
issued NTP to delivery. For more accurate schedule: Consider additional time from
identifying the need for SUE to submittal to URR then meeting with oncall to assign scope
then receive an estimate; Add to that Research and permit time for potholing(LPA/RR etc
Env learance for potholing, ROE to private parcels. Add to that FIELD WORK: Oncall can
designate 2000 LF per day or 3-5 potholes per day. Add to that 2 weeks for CADD & OC/OA
to deliver.
A00T
DTALA2023000006DT0056
Customer Name
Remit to: Mohave County INVOICE
ARIZONA DEPARTMENT OF TRANSPORTATION Customer Number Invoice Number Invoice Date
Local Agency
206 S 17TH AVE DT0056 LA2023000006 07-12-22
MAILDROP 203E ARDept/BPRO Due Date
PHOENIX AZ 85007
DTA:LA010 08-11-22
Bill to: Amount Due Amount Enclosed
Mohave County $5,439.74
700 W Beale St
Kingman AZ 86402-7000
Payment Method: Check ❑ Money Order ❑
❑ Please check if address has changed.Write correct
address on back of stub and attach with payment Please write Invoice No on front of check or Money Order.
DO NOT MAIL CASH
----------------------------------------------• Please detach the above stub and return with your remittance. -------------------------------------_-------
ADOT
ORIGINAL.
Customer Number Original Invoice Date Ori inal Due Date
DT0056 07-12-22 08-11-22
Customer Name Invoice Number Invoice Date
Mohave County LA2023000006 07-12-22
Invoice Charges
Ref Line Description Billing Date No.Of Units Measure Unit Price Charges/Credits
1 IGA 20-0007838-1 T027303D Invoice for additional 07-12-22 $5,439.74
local funds for difference of contract MOD
------------------------------
Total Invoice Charges $5,439.74
Other Charges
Description Date Charges
-----------------------------
Total Other Charges
Credit Payments Applied $0.00
Total Amount Due $5,439.74
Additional Notes:
Contract Modification to provide additional funding required for additional geotechnical drilling expenses needed to change from truck mounted drill rig to track
mounted drill rig due steep slopes and soft soils discovered on the project site.
Instructions
Please contact our office for payment and billing questions.
Contact
LA-AR (602)712-7534;, accauntsreceivable@azdat.gov
When recorded,return to
Clerk of the Board
Mohave County Board of Supervisors
P.O.Box 7000 pv COD
Kingman,AZ 86402 �0 'I'aA
(928)753-0729 4 v
o �
� H
a o
OITAT OEI/S
f864
MOHAVE COUNTY BOARD OF SUPERVISORS RESOLUTION NO.2022-032
A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN MOHAVE COUNTY AND THE STATE
OF ARIZONA TO COMPLETE DESIGN AND CONSTRUCTION OF SIDEWALKS,SEPARATED BIKE LANES WITH BUFFER
STRIPING, TWO HIGH VISIBILITY CROSSWALKS, COLORED BICYCLE LANES AT SIGNALIZED INTERSECTION
CROSSINGS, AND TRAFFIC SIGNAL UPGRADE FOR BICYCLE CONTROL ALONG NORTHERN AVENUE FROM
STOCKTON HILL ROAD TO CASTLE ROCK ROAD USING FEDERAL HIGHWAY SAFETY IMPROVEMENT PROGRAM
FUNDS IN THE AMOUNT OF$1,178,293.00.
WHEREAS,the Board of Supervisors of Mohave County met in regular session on February 7,2022;and
WHEREAS, Mohave County desires to enter into a Joint Project Agreement with the State of Arizona for purpose of
the State of Arizona managing and administering design and construction of a complete street project along Northern Avenue
from Stockton Hill Road to Castle Rock Road(2.5 miles);and
WHEREAS,the State of Arizona will prepare and provide all documents pertaining to the design and post-design of the
Project as well as review and approve documents required by the Federal Highway Administration to quality the Project for and
to receive federal funds;and,
WHEREAS, Federal Highway Safety Improvement Program funds in the amount of$1,178,293.00 will be used for the
management,development,design and construction of improvements proposed in this Agreement;and,
WHEREAS,Mohave County is responsible for a total federal funds match of$163,874.00 allocated to the Project using
Highway User Revenue Funds;and,
WHERAS, Mohave County is empowered to enter into this Agreement by virtue of provisions of Arizona Revised
Statutes §11-251 and the State of Arizona is empowered to enter into this Agreement by virtue of the provisions of Arizona
Revised Statutes§28-401;and,
IT IS HEREBY RESOLVED, that the Mohave County Board of Supervisors hereby approves the Joint Project
Agreement between Mohave County and the State of Arizona, and hereby authorizes the Chairman to enter into and execute
said Agreement on behalf of the County.
PASSED,ADOPTED,AND APPROVED THIS 7tb day of February,2022
�4ERVISO MOH E CO TY BOARD 0 UPERVI RS
5 �
o °y
G
ATTEST UNDER MY HAND AND SEAL onald ould,Chairmancc
d M
Ginny An / on,Clerk the Board of Sup i OITAT DEUS
gRWONP
DocuSign Envelope ID:4C3DFFC0-A644-4C. .00-16D873CBODF1
IGA 21-0008388-I
EXHIBIT A
Cost Estimate
T0272 01D 03D 01C
The federal fiends will be used for the ADOT Project Development Administration(PDA),
scoping/design,and construction of the Project,including the construction engineering(CE)
and administration cost.The estimated Project costs are as follows:
ADOT Project Development Administration (PDA):
Federal-aid funds @ 94.3% $30,299.00
County's match @ 5.7% $ 1,831..00
Federal contribution @ 100% $ 12,870.00
Subtotal-PDA $45,000.00
Sco ing/Design:
Federal-aid funds @ 94.3% $ 107,513.00
County's match @ 5.7% $ 6,499.00
County's contribution @ 100% $ 13,443.00
Federal contribution @ 100% $ 45,669.00
Subtotal-Scoping/Design $ 173,124,00
Construction:
Federal-aid funds @ 94.3% $689,192.00
County's match @ 5.7% $ 41,658.00
County's contribution @ 100% $ 100,443.00
Federal contribution @ 100% $292.750.00
Subtotal-Construction $ 1,124,043.00
Estimated TOTAL Project Cost $1,342,167.00
Total Estimated County Funds $163,874.00
Total Federal Funds $ 1,178,293.00
Page 11 of 11
A00T
DTALA2023000001DT0056
Customer Name
Remit to: Mohave County INVOICE
ARIZONA DEPARTMENT OF TRANSPORTATION Customer Number Invoice Number Invoice Date
Local Agency
206 S 17TH AVE DT0056 LA2023000001 07-05-22
MAILDROP 203E ARDept/BPRO Due Date
PHOENIX AZ 85007 DTA:LA010 08-04-22
Bill to: Amount Due Amount Enclosed
Mohave County $32,005.00
700 W Beale St
Kingman AZ 86402-7000
Payment Method: Check IJ Money Order ❑
Please check if address has changed.Write correct
address on back of stub and attach with payment Please write Invoice No on front of check or Money Order.
DO NOT MAIL CASH
----------------------------------------------- Please detach the above stub and return with your remittance. ---------------------------------------------.
ADO]
ORIGINAL
Customer Number Original Invoice Date Original Due Date
DT0056 07-05-22 08-04-22
Customer Name Invoice Number Invoice Date
Mohave County LA2023000001 07-OS-22
Invoice Charges
Ref Line Unit of
No. Description Billing Date No.Of Units Measure Unit Price Charges/Credits
1 IGA:21-8388-1-T027203D:Invoice for Mohave 07-05-22 $32,005.00
County's 100%for additional cost for consultant
services
--------------------
Total Invoice Charges $32,005.00
Other Charges
Description Date Charges
-----------------------------
Total Other Charges
Credit Payments Applied $0.00
Total Amount Due $32,005.00
Additional Notes:
Instructions
Please contact our office for payment and billing questions.
Contact:
LA-AR (602)712-7534 accountsreceivable@azdot.gov