HomeMy WebLinkAbout99-398 RESOLUTION NO. 99-398
A RESOLUTION OF THE MOHAVE COUNTY BOARD OF SUPERVISORS
ADOPTING THE AGGREGATE AMOUNT OF TWENTY-FIVE THOUSAND
DOLLARS ($25,000) AS THE LIMIT FOR USE OF SIMPLIFIED PURCHASING
PROCEDURES, REVISING THE MOHAVE COUNTY PURCHASING POLICY
TO REFLECT THE TWENTY-FIVE THOUSAND DOLLAR ($25,000) LIMIT,
AND AUTHORIZING AND DIRECTING THE COUNTY PURCHASING
MANAGER TO REVISE THE SIMPLIFIED PURCHASING PROCEDURES SET
FORTH IN THE MOHAVE COUNTY PURCHASING REGULATIONS TO
ACCOMMODATE THE CHANGE TO THE TWENTY-FIVE THOUSAND
DOLLAR ($25,000) LIMIT.
WHEREAS, A.R.S. § 41-2535'exempts from the sealed competitive bidding
process any State procurement which does not exceed the aggregate dollar amount of
twenty-five thousand dollars ($25,000) and any State procurement involving construction
which does not exceed the aggregate dollar amount of one hundred thousand dollars
($100,000); and
WHEREAS, A.R.S. § 41-2501(C) provides that counties and other political
subdivisions and local public agencies of the State may adopt all or any part of the State
procurement code and regulations thereunder; and
WHEREAS, A.R.S. § 11-254.01, relating to county purchasing procedures, was
revised during the last legislative session to, among other things:
a. Specifically authorize county boards of supervisors to adopt, in accordance
with A.R.S. § 41-2501(C), the State of Arizona's higher aggregate dollar
limits set forth in A.R.S. § 41-2535 as the limits under ;vhich such counties
need not use a sealed competitive bidding process for purchases of supplies,
material, equipment, and contractual services, excluding professional
services, which may continue to be procured pursuant to written policies
developed by the counties, ~vithout regard to an aggregate dollar limitation;
and
b. Require counties, whose boards of supervisors adopt the State limits, to
develop purchasing procedures that comply with the uniform accounting
system prescribed by the State Auditor General under A.R.S. § 41-1279.21
for purchases that fall under the new, higher limits ("Simplified Purchasing
Procedures"); and
WHEREAS, the Mohave County Board of Supervisors believes that increasing
the aggregate dollar limit from ten thousand dollars ($10,000) to twenty-five thousand
dollars ($25,000) for purchases of supplies, material, equipment, and contractual services,
excluding professional services, that can be made using the Simplified Purchasing
Procedures will streamline the procurement function in Mohave County, increase the
County's efficiency and timeliness in securing such commodities and services, and permit
the County to react more quickly as needs arise; thereby, improving the level of service to
the citizens of the County; and
WHEREAS, the Mohave County Board of Supervisors finds that the public
interest and welfare will be furthered by the action taken hereby;
NOW THEREFORE BE IT RESOLVED THAT THE MOHAVE COUNTY
BOARD OF SUPERVISORS HEREBY:
1. In accordance with A.R.S. §§ 11-254.01 (A&C) and 41-2501(C), adopts the
aggregate amount of twenty-five thousand dollars ($25,000) set forth in A.R.S. §
41-2535(A) as the limit for determining, as set forth below, whether a sealed
competitive bidding process or the County's Simplified Purchasing Procedures
must be used for a procurement of supplies, material, equipment, and contractual
services, excluding professional services:
a. A sealed competitive bidding process shall be used for all purchases of
supplies, materials, equipment and contractual services, excluding
professional services, made by the County having an estimated aggregate
cost in excess of twenty-five thousand dollars ($25,000);
b. The County's Simplified Purchasing Procedures, adopted pursuant to
A.R.S. § 11-254.01(C), shall be used for purchases of supplies, materials,
equipment and contractual services, excluding professional services, made
by the County having an estimated aggregate cost of twenty-five thousand
dollars ($25,000) or less;
c. Provided, further, that nothing in this Resolution shall preclude the County
from using different procurement procedures then set forth in sub-sections
1 (a) and 1 (b) above to the extent such procedures are otherwise authorized
by statute and/or the Mohave County Purchasing Policy, including, but not
limited to, procurement procedures used in emergency and sole source
situations.
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2. Revises the dollar limit in Section 3.6 of the Mohave County Purchasing Policy
from $10,000 to $25,000, as set forth below:
3.6 PROCUREMENTS NOT EXCEEDING AN AGGP,~EGATE AMOUNT OF
TWENTY-FIVE THOUSAND DOLLARS
Any procurement which does not exceed an aggregate amount of twenty-
five thousand dollars may be made in accordance with procedures
promulgated by the Manager, except that the procurements shall be made
with such competition as is practicable under the circumstances.
Procurement requirements shall not be artificially divided or fragmented so
as to constitute a purchase under this section and to circumvent the source
selection procedures required by 3.3 and 3.4.
3. Authorizes and directs the County Purchasing Manager to revise the Simplified
Purchasing Procedures set forth in the Mohave County Purchasing Regulations in
accordance with A.R.S. § 11-254.01 and this Resolution to accommodate the
change to the t~venty-five thousand dollar ($25,000) limit.
PASSED, APPROVED, AND ADOPTED ON THIS /,th DAY OF
OCTOBER, 1999.
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