HomeMy WebLinkAbout03/07/2011 Item 054 MOHAVE COUNTY REQUEST FOR BOARD ACTION FORM FORMAL ACTION: ❑ FROM: Travis J. Lingenfelter, MPA, Economic Development Director� CONSENT CONTACTIEXT:5059 RESOLUTION ❑ DATE: February 24, 2011 OTHER ❑ BOS MEETING DATE: March 7, 2011 INFORMATION ONLY ❑ SUMMARIZE THE ISSUE & DESIRED ACTION CLEARLY /ATTACH BACKUP MATERIAL: In January 2011, the Mohave County Economic Development Department submitted a regional economic development proposal to the Arizona Commerce Authority with a request for funding under the competitive Rural Economic Development Grant Program. The department's proposal was successful as one of 21 rural organizations to be awarded funding out of 75 applications received. RECOMMENDED MOTION: Approve the Intergovernmental Agreement (IGA) between the Governor's Office of Economic Recovery and Mohave County Economic Development Department for Contract No. OER -11- IGA -GS -215 in the amount of fifty thousand dollars ($50,000) to be used in support of regional economic development efforts. ATTACHMENT(S): Subect IGA / Contract #OER -1 I- IGA -GS -215 (4 copies) r Reviewed and Approved By: County Attorney A'' Human Resources ❑ Finance County Manager Board Action Taken: Approved as Requested No Action Taken = Disapproved Q Continued to Approved with the following changes: Acknowledged receipt and referred to: Filing Information and Retrieval Filed Bid Filed Agreement BOS Resolution Filed Yearly Correspondence Filed Petition Filed Dedication Filed Land Sold Filed Land Acquired Filed Franchise ID Resolution Filed Improvement District Filed Other Date Routed: 3 IX / f CS Remo informati n: XC:, INTERGOVERNMENTAL AGREEMENT BETWEEN THE GOVERNOR'S OFFICE OF ECONOMIC RECOVERY AND COUNTY OF MOHAVE, ARIZONA, the Jurisdiction CONTRACT #OER- II- IGA -GS -215 This INTERGOVERNMENTAL AGREEMENT (the "AGREEMENT ") is entered into by and between the Governor's Office of Economic Recovery ( "GOER "), established pursuant to A.R.S. § 41 -2701 et seq., to oversee and discharge funds granted under the American Recovery and Reinvestment Act of 2009 ( "Recovery Act" or "ARRA "), and located at 1700 West Washington, Suite 300, Phoenix, Arizona 85007, and the County of Mohave, Arizona ( "the Jurisdiction"), located at 700 W. Beale Street, Kingman, AZ 86401 in accordance with A.R.S. § 41 -2701 et seq., authorizing the State of Arizona, GOER to execute and administer grants for Title XIV of the ARRA, known as the State Fiscal Stabilization Fund (as amended by Public Law 111 -8 (H.R. 1105), the Omnibus Appropriations Act, 2009; Division A, Section 523; March 11, 2009; 123 Stat. 524). The Catalog of Federal Domestic Assistance (CFDA) Number is 84.397, Government Services Fund, administered by the U.S. Department of Education. I. PURPOSE OF THE AGREEMENT GOER is tasked with oversight and swift distribution of Economic Recovery Funding. In this capacity, GOER has agreed to provide funding to Mohave County for the purpose of the Governor's Jobs Agenda — Rural Economic Development Program, a project that GOER has determined meets the requirements of projects suitable for Recovery Act funding. The Jurisdiction agrees to comply with all terms of the proposal as approved, submitted in response to the grant opportunity that emerged from Governor Brewer's Rural Economic Development Program. The Jurisdiction shall perform work, comply with its responsibilities, and meet the objectives described in the Proposal of December 30, 2010 and the Grant Proposal Supplement of February 22, 2011 submitted by the Jurisdiction in response to the Rural Economic Development Grant opportunity published by the Arizona Commerce Authority and the Governor's Office. The Proposal of December 30, 2010 and the Grant Proposal Supplement of February 22, 2011 are made part of this Agreement by reference herein and included as Attachments A and B, respectively. TOTAL ALLOCATION SHALL NOT EXCEED: $50,000 II. GENERAL PROVISIONS The parties mutually agree as follows: A. Scope of Work 1. The Jurisdiction shall provide GOER, within five business days of GOER's request, all information, data and supporting documentation requested by GOER or, if not requested by GOER, determined relevant by the Jurisdiction to assist GOER in reconciling award amounts. 2. The Jurisdiction shall comply with all ARRA requirements including, but not limited to the following 1512 reporting requirements: a. Provide the following information, as required by GOER by the 6 th day of the month following the end of a quarter or as requested by GOER: b. Grants and Projects 1 c. Financial Transactions d. DUNS e.. Prime Vendor /Sub - recipients f. 1512 Report Update 3. The Jurisdiction shall make relevant personnel available for contact and meetings with Federal or State oversight agencies, when requested by GOER and shall make relevant Jurisdiction personnel available to contact and meet with GOER when requested by GOER. The Jurisdiction shall provide to GOER contact names, addresses, telephone numbers, e -mail addresses, and any other relevant contact information available to the Jurisdiction regarding the Jurisdiction's personnel considered by the Jurisdiction relevant to the activities described in this section. GOER shall not reimburse the Jurisdiction for any costs associated with the Jurisdiction's personnel participation in these activities. 4. GOER may monitor the Jurisdiction's compliance with ARRA requirements regarding Recovery Act funds, in addition to any monitoring that other oversight agencies may decide to conduct. The Jurisdiction shall cooperate with GOER regarding all monitoring activities related to ARRA funds. 5. The Jurisdiction shall provide GOER monthly 9rogrammatic and fmancial reports in the form provided by GOER no later than the 6 day after the end of the month, or as requested by GOER. 6. The jurisdiction shall inform GOER when the jurisdiction is contacted by any Federal or State oversight agency regarding Recovery Act dollars within five business days of contact, including: a. When an oversight agency requests any documents, data and information from the Jurisdiction. The Jurisdiction shall provide copies of the Jurisdiction's responses to oversight agencies to GOER, if requested by GOER, within five business days of GOER's request. b. When an oversight agency issues reports to the Jurisdiction or about the Jurisdiction. The Jurisdiction shall provide copies to GOER, if available to the Jurisdiction and if requested by GOER, within five business days of GOER's request. 7. The Jurisdiction shall allow GOER to review the Jurisdiction's fraud, waste and abuse prevention programs and ARRA transactions, if requested by GOER in the manner requested by GOER. B. Method and Terms of Reimbursement Recovery Act funds will be transferred to the Jurisdiction on a cost reimbursement basis upon receipt and approval of a Payment Request Form showing cumulative expenditures by line item. Items to be reported on are, dollar amount requested, name of project worked on, any Davis -Bacon reports and project status compared to timeline submitted. Travel expenses shall be at State rates (see website at http• // ag o az gov /publications /SAAM /Supp I trvrates- 012308.12dfl and reimbursable at cost. State rates as established by the Arizona Department of Administration, General Accounting Office are made part of this agreement by reference herein. The Jurisdiction will submit to GOER an estimated payment schedule and timeline for the project and the Jurisdiction will be responsible for paying vendors associated with this project. GOER may provide to the Jurisdiction a master template for the Reimbursement Request Form. GOER will reimburse expenses to the Jurisdiction using a 2 warrant, transfer or by direct deposit of Recovery Act funds to the Jurisdiction. Method of payment will be at the discretion of GOER and the Jurisdiction will allow fifteen working days for completion of payment of Recovery Act funds after receipt of a Reimbursement Request Form. Any unspent funds associated with this agreement will be refunded to GOER at completion of stated agreement term. Final . payment for this agreement will be released upon receipt of any final reporting requirements which are yet to be determined. C. Reporting and Compliance Requirements Payments by GOER to the Jurisdiction shall be in strict compliance with OMB Circular A -87, Cost Principles for State, Local and Indian Tribal Governments (2 CFR 225 A -87) and shall adhere to the Federal Cash Management Improvement Act (CMIA) and comply with guidelines of the State Fiscal Stabilization Fund (SFSF), established under Recovery Act through Public Law 111 -5 (H.R.1) and amended by Public Law 111 -8 (H.R. 1105). In addition, the Recovery Act specifically provides that funds may not be used by any state or local government, or any private entity, for any casino or other gambling establishment, aquarium, zoo, golf course, or swimming pool. The Recovery Act funds may be used in conjunction with other funding as necessary to complete projects, but tracking and reporting of Recovery Act funds must be separate, to meet the reporting and other requirements of the Recovery Act and other applicable law. The accounting systems of all recipients and sub - recipients must ensure that funds from any award under this Recovery Act solicitation are not commingled with funds from any other source. Misuse of grant funds may result in a range of penalties, including suspension of current and future funds, suspension or debarment from federal grants, recoupment of monies provided under a grant, and civil and/or criminal penalties. Consistent with the special purposes and goals of the Recovery Act, and its strong emphasis on accountability and transparency, it is essential that all funds from a Recovery Act grant be tracked, accounted for, and reported on separately from all other funds. Recipients must also be prepared to track and report on the specific outcomes and benefits attributable to use of Recovery Act funds. Funds associated with this AGREEMENT shall only be used to reimburse the Jurisdiction for the purposes set forth on Section I of this agreement. The jurisdiction must comply with all applicable Federal and State policies, procedures, and requirements related to Recovery Act monies including, but not limited to, the following: 1). "Buy American Act" Est. 1933 The recipient understands that this award is subject to the provisions of section 1605 of the Recovery Act (`Buy American Act "). No award funds may be used for non - American sources of iron, steel, or manufactured goods for a project for the construction, alteration, maintenance, or repair of a public building or public work, unless the recipient provides advance written notification and upon approval of the federal grant agency, a waiver is issued allowing this activity. 2.) Davis -Bacon and Related Acts: Wage Rate Requirements All applicants should be aware that the Recovery Act contains a provision on wage rate requirements that concerns projects funded or assisted by Recovery Act funds that employ laborers and mechanics. See section 1606 of .the Recovery Act for the full text of this requirement. 3.) ARRA Infrastructure Investment: Preference for Quick -Start Activities 3 Pursuant to section 1602 of the Recovery Act, recipients of funds under this solicitation for infrastructure investment are to give preference to activities that can be started and completed expeditiously, and also are expected to use grant funds in a manner that maximizes job creation and economic benefit. For the details of this requirement, please refer to the text of section 1602 of the Recovery Act. 4.) Recovery Act: Contracts Generally speaking, the Recovery Act places special emphasis on the use of fixed -price contracts awarded through competitive procedures. 5.) National Environmental Policy Act Requirements Under section 1609 of the American Recovery and Reinvestments Act of 2009 all recipients must comply with any applicable environmental impact requirements of the National Environmental Policy Act of 1970 (NEPA), as amended, (42 U.S.C. 4371 et se .), 40 CFR parts 1500 through 1508 and any State government requirements that implement NEPA. III. EFFECTIVE DATE, TERM, TERMINATION, RENEWAL, AMENDMENT A. Effective Date This AGREEMENT shall become immediately effective only upon the following: (1) execution by GOER and the Jurisdiction, and (2) execution by GOER's and the Jurisdiction's attorneys, whose execution shall determine that this AGREEMENT is in proper form and within the powers and authority granted to GOER and the Jurisdiction under the laws of the State of Arizona. B. Term Termination, Renewal This AGREEMENT shall begin on March 8, 2011 and terminate on September 30, 2011, unless terminated as provided herein, or extended. Either party may terminate this AGREEMENT at any time by providing thirty (30) days written notice to the other party. If this AGREEMENT is extended by mutual written consent of the parties, all terms, conditions and provisions of the original AGREEMENT shall remain in full force and effect and apply during any extension period. C. Amendment This AGREEMENT may be modified, altered, extended or amended only in writing signed by, or on behalf of, both parties. IV. NOTICES Any and all notices, requests or demands given or made upon the parties hereto, pursuant to or in connection with this AGREEMENT, unless otherwise noted, shall be delivered in person, fax, email, or sent by United States Mail, postage prepaid, to the parties at their respective addresses as set forth immediately below: GOER County of Mohave, Arizona Matthew Hanson, GPC Travis J. Lingenfelter, MPA Director Director Governor's Office of Economic Recovery Mohave County Economic Development Dept. 1700 West Washington, Suite 300 3250 E. Kino Avenue 4 Phoenix, Arizona 85007 Kingman, AZ 86409 Phone: (602) 542 -7567 Phone: (928) 757 -0960 V. ARBITRATION This AGREEMENT is subject to arbitration to the extent required by A.R.S. § 12 -1518, and any such proceeding shall be held in Maricopa County, Arizona. VI. NON - AVAILABILITY OF FUNDS Every payment obligation of GOER under this AGREEMENT is conditioned upon the availability of funds appropriated or allocated for payment of such obligation. If funds are not allocated and available for the continuance of this AGREEMENT, either parry may terminate this AGREEMENT at the end of the period for which funds are available. No liability shall accrue to GOER or the State of Arizona in the event this provision is exercised, and GOER and the State of Arizona shall not be obligated or liable for any future payments or for any damages as a result of termination under this paragraph. VII. CANCELLATION FOR CONFLICT OF INTEREST This AGREEMENT is subject to cancellation pursuant to Arizona Revised Statutes § 38 -511, the provisions of which herein incorporated by reference. VIII. AUDIT OF RECORDS Pursuant to Arizona Revised Statutes § 41 -1351, GOER shall retain all data, books, and other records relating to this AGREEMENT. The Jurisdiction is subject to all audit oversight policies and .procedures established by GOER. IX. GOVERNING LAW This AGREEMENT is made under, and is to be construed in accordance with, the laws of the State of Arizona. In the event of litigation arising under, out of, or relating to, this AGREEMENT, GOER and The Jurisdiction hereby stipulate to the exclusive jurisdiction and venue of the Maricopa County Superior Court in Phoenix, Arizona. X. ENTIRE AGREEMENT This AGREEMENT contains the entire agreement and understanding of the parties hereto. There are no representations or provisions other than those contained herein, and this AGREEMENT supersedes all prior agreements between the parties, whether written or oral, pertaining to the same subject matter of this AGREEMENT. XI. INVALIDITY OF PART OF THIS AGREEMENT The parties agree that, should any part of this AGREEMENT be held to be invalid or void, the remainder of the AGREEMENT shall remain in full force and effect and shall be binding upon the parties. XII. COUNTERPARTS 5 This AGREEMENT may be executed in any number of duplicate originals, photocopies or facsimiles, all of which (once each party has executed at least one such duplicate original, photocopy, or facsimile) will constitute one and the same document. XIII. INTERPRETATION This AGREEMENT is not to be construed or interpreted for or against either of the parties on the grounds of sole or primary authorship or draftsmanship. XIV. PARAGRAPH HEADINGS The paragraph headings in this AGREEMENT are for convenience of reference only and do not define, limit, enlarge, or otherwise affect the scope, construction, or interpretation of this AGREEMENT or any of its provisions. THIS SECTION INTENTIONALLY LEFT BLANK XV. IN WITNESS WHEREOF, the parties agree to execute this AGREEMENT. Governor's Office of Economic Recovery County of Mohave, Arizona 1700 W. Washington, Suite 300 700 W. Beale Street Phoenix, Arizona 85007 Kingman, AZ 86401 Matthew Hanson, GPC Buster Johnson Director Chairman Governor's Office of Economic Recovery Mohave County Board of Supervisors This AGREEMENT is in proper format and is within the powers and authority granted to the respective public agency. � , CD Joe Kanefield Date Bill kstrom cr-- Date General Counsel Attorney III Governor's Office Mohave County Attorney's Office — Civil Division 6 ATTACHMENT "A" SCOPE OF WORK The goal of the proposed Mohave County Regional Economic Development Strategy is to develop and launch an implementation plan that focuses on specific actions and initiatives that will increase aware- ness, generate leads and ultimately result in business investment, new job opportunities and improve the vitality and sustainability of Mohave's regional economy. The project will entail acquiring and/or preparing appropriate tools and materials to ensure effective and long -term implementation. Project Initiation We will begin the project with a conference call with the Mohave Regional Strategy Team to preview all project steps, confirm the timeline, set potential meeting dates, and request information. If desired we can conduct the meeting in person, however, we believe it is more valuable to you if we conduct re- search prior to our first visit so that all participants can use the on -site visits more effectively. Discovery and Assessment The objective of the first phase of the project is to understand "Where are you now ?" This phase is completed from the point of view of your target audience — businesses and site selectors. It enables us to begin with the end in mind. The discovery process will involve a direct assessment of the Mohave Re- gion from a site location consultant and will provide you with an understanding of how other site loca- tion consultants, real estate brokers and local businesses perceive the region. The final step of this phase is a work session to present findings, answer questions and make recommendations for im- provement. Elements of the Discover and Assessment phase are discussed below. Desktop Research — Assets and Organizational Capacity Local organizational and program infrastructure serve as the backbone of a strong economic develop- ment program and must be fully understood to assess your ability to effectively support and /or build a strong economic development program. An outcome of the Mohave County Regional Economic Devel- opment Strategy will be to identify appropriate roles and responsibilities for implementation. To that end, we will review existing organizational work plans, programs, staff capacity and budgets, and the programs and tools currently available to businesses to determine the local organizational capacity to implement recommended activities. Prior to our first visit and with the help of the Mohave Regional Strategy Team we will collect and review relevant economic development, market analysis, and planning documents; marketing materials; work plans; and economic development websites. Business Climate Interviews Local business leaders provide the best insight to how competitive the Mohave County Region is in sup- porting and fostering business growth. We will conduct confidential phone interviews with a cross - section of business sectors to document their observations and experiences operating in the region. Ad- ditionally we will contact real estate and site location consultants to solicit their opinions of. and experi- ences with the Mohave Region. The gap in perceptions between external and internal parties will pro- vide insights for the strategic plan. Mohave Regional Economic Development Strategy Scope of Work Page ] Economic Development Website Review Chabin has studied the web habits of economic development users and will put this information to prac- tical use in analyzing your economic development website (www.mohavedevelopment.org). You will receive a concise, action- oriented report with recommendations to improve your economic develop- ment website. Our evaluation will be based on the results of our recent Website User Study. You can download the re- search report at www.ChabinConcepts.com. Prepared in a checklist format, our review will include the following: • Content — Evaluation of high - priority content, use (or abuse) of special features and technolo- gies, home page effectiveness. • Usability — Menu structure, naming conventions, and text formatting are some of the issues that can interfere with user satisfaction. • Search Optimization — Deployment of strategies to boost organic search ranking (key- word recommendations are an optional add -on). • Recommendations — Actions to address any deficiencies. Corporate Location Assessment The Corporate Location Assessment involves an evaluation of how competitively the region presents itself for an industrial or distribution site search. Austin Consulting, an international site location con- sultant from Cleveland, Ohio, will lead this task, looking at the Mohave Region as if they were conduct- ing a real location search for one of their corporate clients. The on -site assessment will maximize your exposure to an important target. audience and will reveal: • How a professional site location consultant would rank the region • The region's state of readiness ■ What needs to be done to be ready and /or more competitive Desktop Due Diligence — Prior to actually visiting the Mohave Region, a "project" Request for Informa- tion (RFI) will be sent to you. This will be based on a real and typical business location search. The region will be asked to prepare and submit a proposal based on the project criteria. We will then conduct a comparative analysis of cost and non -cost factors. Field Investigation / Simulated Site Tour — This investigation will include meetings with local economic development officials, local employers, utility company representatives, community planners, political officials, technical school administrators and others involved in local development activities. The field investigation will determine the Mohave Region's ability to satisfy project requirements for potential target industries. Findings will be presented at the conclusion of the site tour during an interactive and educational work session with the economic development team and other stakeholders. At least two members of the Consulting Team will be on site for a minimum of two days to meet with stakeholders, tour the area, and facilitate the work session. We respect your time and financial re- sources and because we have completed dozens of these assessments we are able to spend our time in the region very efficiently. We will have done our research, will come prepared and know exactly what we need to see and accomplish. Mohave Regional Economic Development Strategy Scope of Work Page 2 We request that the tour be treated as you would a typical site tour conducted for one of your target clients. During the tour we will assess the region's strengths and weaknesses and provide you with an evaluation of how competitively the region presents itself for the potential target industries. The rating of the assessment factors will reflect how well each of the needs was addressed as compared to indus- try- standards and best practices. Presentation of Findings /Interactive Work Session After the community tour our team will spend time on -site preparing a presentation. The outcome of our findings from research, stakeholder discussions, and the site tour will be presented at an interactive and educational work session with the economic development team and other stakeholders. We will: ■ present the findings of our desktop research ■ review initial target industries ■ present your competitiveness in site selection factors (community reception, buildings and sites, labor, utilities, transportation, taxes and incentives, permitting, sustainability practices, business climate, community appearance, etc.) • discuss existing and potential new recruitment and marketing activities • establish and /or confirm goals and objectives for industry attraction Target Industries Economic /Sector Growth Trends The focus of this analysis is to identify industries or target markets that will be most compatible with the business climate assets of the Mohave County Region. Mohave County has assets that are unique within Arizona and will attract different types of industries than may be attracted to the metro areas. The eco- nomic base and trends information for the local area will set the stage for the target market identifica- tion. We will conduct a detailed analysis of industry growth at the six -digit NAICS level for Mohave County. First, we will look at industry growth trends in the local area including trends in employment, number of establishments and average regional wages by 6 digit NAICS from 2001 to 20D9, as well as national pro- jected output and employment growth. We will also look at national capacity utilization rates for manu- facturing industries as an indicator of expansion potential. This will allow us to determine what types of industries have been most successful in the local area in recent years and which ones are likely to hold the best potential for future growth. We will also conduct similar analyses of industry growth trends for the State of Arizona and for the Riv- erside /San Bernardino metro area that will yield a broader universe of potential targets. We will com- pare growth industries in the state and in Southern California to local clusters in Mohave County to iden- tify similarities and differences. This analysis will yield valuable information about what the Mohave County Region's niche is, and how the area differentiates itself in terms of economic development. Identify Opportunities The focus of this task will be to identify industries for which Mohave County has particular advantages over other competing locations. The focus will be on basic industries — those industries that bring new wealth into the local economy. We will employ a screening process to narrow the list of industries in- Mohave Regional Economic Development Strategy Scope of Work Page 3 eluded in the economic trend information to those that have the best potential for future. growth, and industries that represent appropriate targets for recruitment. Several guidelines for screening and pri- oritizing industries will be used. These include: • Growth industries locally and industries that are growing at a faster rate in the region than in the nation as a whole and will create local jobs in appropriate industry sectors, • Industries that have above average projected output and employment growth nationally over the next 10 to 15 years, • Within manufacturing, industries that have high capacity utilization rates national and are likely to expand in the near term, • Firms that increase wealth for local resident population and provide above average wages, and • Industries that will make significant capital investments and broaden the local tax base Once the initial screening process is complete, the next step will be to identify specific target clusters. We will group interdependent industries together, including primary producers as well as related suppli- ers and other support industries. Clusters that have an established presence in the state or in Southern California, even if they are not currently in Mohave County, are important because they may provide opportunities for expansion where there is a well - established support base of workers and suppliers. Next, we will identify emerging industries regionally and nationally that represent new opportunities for the county. Screens based on secondary data, while important, are only one part of the target industry analysis. These results will need to be further refined to account for your specific locational attributes so that the recommended target markets are not only compatible with the region, but are a good fit with the com- petitive strengths of Mohave County. Based on the results of the corporate location assessment, we will further refine the target industries to reflect our findings on the specific advantages that Mohave County offers. Once all the targets have been identified based on the screening, we will provide additional industry in- telligence including a working definition of each industry cluster and how the component industries re- late to each other. We will also look at the site factors and occupations that are most important to each target industry as well as source areas and location patterns of these industries nationally. Economic Development Roadmap This step is the actual creation of the Mohave Regional Economic Development Strategy and Roadmap. Each of our plans are completely customized to a community or region's competitive situation, goals, leadership, capabilities and resources to implement. Following is a typical outline of what the Roadmap would contain. 1) Organizing to Compete. ■ Enhancing the region's capacity for economic development success ■ Partner alignment for synergies ■ Policies and resource development to support the implementation of the plan ■ Recommended tools for successful implementation and to enhance effectiveness, such as: • Website content management systems — data, sites inventory, mapping, RSS • Online Proposal System Mohave Regional Economic Development Strategy Scope of Work Page 4 ■ Comparative Operating Cost Analysis ■ Economic and Fiscal Impact Models ■ Social Networking ■ Contact Management Systems for business attraction and retention /expansion 2) Target Industries • Who to target • Industry Intelligence to drive marketing • Business Case that proves Mohave Region is the location of choice for each specific industry 3) Creating a Proactive Business Climate — Readiness Factor • Approval process and permitting • Incentive recommendations for specific industries • Recommended infrastructure improvements • Shovel -ready real estate product • Workforce development • Priorities to ensure a positive business climate 4) Creating an Effective Business Retention and Outreach Program • Tools and resources to assist businesses • Outreach process 5) Creating a Primary Business Attraction Program • Target Audiences • Online Brand Identity and Key Messaging Platform • Marketing Capacity, Materials, Tools and Resources • Collaborative Marketing Based on our findings during the discovery process and what stakeholders prioritize, we will customize the plan to help you realize your Regional goals. Each strategic initiative is developed using the following guideline: • Why is this important? • What is the goal? • What specific action items must occur for the initiative to be successful? • Who's responsible? • Who are the partners or resources for the initiative? • What is the budget for the initiative? • What is the timeline and milestones? • What is the performance measurement? • How will we recognize and communicate success? Implementation Work Session The final step in the Mohave County Regional Economic Development Strategy will be a working session with the Mohave County Strategy Team and other key stakeholders you deem appropriate, to review the goals and actions of each element of the Economic Development Strategic Roadmap. Champions for Mohave Regional Economic Development Strategy Scope of Work Page 5 each element of the plan will be determined to lead the implementation. With initiation of the 30 -60- 90 -day launch schedule, the plan can begin immediately. DELIVERABLES ■ Presentation / Report — Regional Competitiveness and Recommendations for Improvement (re- sults of corporate location assessment) ■ Report — Economic Development Website Review, Recommendations and Site Map ■ Work Sessions — (1) Corporate Site Location, Goals and Potential Activities; (2) Implementation; (3) to be determined with Mohave Strategy Team ■ Report — Target Industry Analysis and Industry Intelligence ■ Regional Economic Development Roadmap — a detailed plan with recommended strategic initia- tives and specific action steps to implement an aggressive and comprehensive economic pro- gram ■ Implementation Guide — with timeline, budget, reference materials, resources, sample tern plates, and 30 -60 -90 day launch schedule ■ Tools and Materials — as identified and prioritized during assessment and work session; may in- clude: • Web -based regional brand design concepts for upgraded economic development web - site with content management system • Regional economic development data tables for website (58 data tables, 1000+ data points) • Online proposal tool • Corresponding branded social media accounts /pages • Business case for up to four target industries that proves Mohave Region's competitive- ness based on region's key messages and proof points for target industries TIMELINE I Proj Initiatio ■ J ! _ �� __�__� ^_� �� Bu siness Climate r- Interviews � VlLe � �`r �d', i ■ . :_ ` i ( �; l ; � j ,,` MY f Corporate Lo cation Asses r (■ �■ _� _ I I _ 1 Ta � D Roa dmap ( tools & materials) ■ ^� ■ ' j ■ ■� ■ �! � ' 1Nork Sessions � ■ � a �■; _ ■ Mohave Regional Economic Development Strategy Scope of Work Page 6 BUDGET Discovery and Assessment $24,275 Target Industries $7,725 E Ro_adm_ap & Imp le me ntation Work S (inc two o n -site visits) $2 7,030 , Additional on -site visit to be scheduled $4,590 Project Manage & Coo $2,977 ,., .. T , Development Strategy Im plementation Tools and Materials (TBD)1 — Bra web (home & secondary page design comp, site map, CM system) $25,800 Website content (5 pages original text, data tables) $11,600 Website tools (proposal system, RSS feed, community profile report builder) I $7,036 Social Media strategy, accounts, pages $5,000 Bran Bus C ase f or four specific indu $1 7,675 Tot 6'ud get fortRegionalrEco `D " eve Strategy and.Tools ■ The proposed budget represents a not -to- exceed estimate, unless there is a change in scope re- quested by the Mohave County Regional Strategy Team. ■ One round of changes to all reports is budgeted. Additional changes will be made at hourly rates. ■ Three on -site visits are budgeted, including travel, lodging, per diem etc. ■ Visit 1: Minimum of two consultants on -site during the Corporate Location Assessment and Work Session ■ Visit 2: Two consultants for Implementation Work Session and presentation of plan ■ Visit 3: To be scheduled with Strategy Team for meetings, work session, data gathering, as needed Mohave Regional Economic Development Strategy Scope of Work Page 7 ATTACHMENT "B" SCOPE OF SERVICES The goal of the proposed Mohave County Regional Economic Development Strategy is to develop and launch an implementation plan that focuses on specific actions and initiatives that will increase awareness, generate leads and ultimately result in business. investment, new job opportunities and improved vitality and sustainability within Mohave's regional economy. The project will entail acquiring and /or preparing appropriate tools and materials to ensure effective and long -term implementation, to include an economic climate analysis; target industry analysis; business climate interviews; corporate location assessment; creation of a regional economic development roadmap; regional branding; regional website development; website content development; and project management, coordination and implementation. BUDGET SUMMARY ACA Rural Economic Development Grant Funds: $50,000 Mohave County Leveraged Funds: $36,500 Total Project Budget: $86,500